Procurement Systems Officer - Newcastle upon Tyne, United Kingdom - The Jeya Group Ltd

The Jeya Group Ltd

Verified Company

Newcastle upon Tyne, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for Procurement Systems Officer that will support the efficient and effective operation of the Council's corporate procurement systems, ensuring that they are fit for purpose in line with business requirements.

To support the delivery of a world class professional sourcing and procurement service for the Council through the efficient and effective processing of procurement requisitions and orders in accordance with the Council's Financial and Statutory Regulations and EU Public Procurement Regulations.

Main Duties:

To support the development, testing, implementation, operation and

maintenance of the Council's electronic procurement systems including Purchase Order Processing (POP), Market Place, Procurement Request, Standing List of Contractors and any future employed innovative procurement technique.

To provide day to day support to POP users across the Council to ensure the most efficient and effective operation of the system.

To consolidate generic purchase orders to the value of £5,000 and where appropriate suspend and direct purchase orders to nominated Procurement Sourcing Officers for their attention.

To ensure the correct creation and operation of approved suppliers within the POP System.

To maintain a log of POP incidents, test and approve resultant fixes.

To undertake on-line procurement systems testing as required.

To support the development and maintenance of the Council's Procurement Systems.

To assist in the development of on line procurement system procedures and training guides and ensure they are appropriately maintained.

To produce reports and attend meetings as required.

To maintain the Standing List of Contractors, including the completion of pre qualification checks and requests for references, liaising with technical experts across the Council as required.

To promote and implement the Council's Equality Policy in all aspects of procurement activity and service delivery.

To assist in engaging external suppliers to ensure the Council's procurement systems are fit for purpose and that business continuity is maintained.

IT Knowledge & Skills

Appropriate IT and keyboard skills
Essential

Procurement Knowledge

Relevant procurement experience
Desirable
Understanding of the Council's Procurement Strategy
Desirable
Advanced knowledge of the Council's electronic Purchase Order Processing (POP) system
Desirable
Ability to source suppliers and achieve value for money for the Council
Desirable
Ability to challenge improper spend
Desirable
Ability to respond to general procurement queries
Desirable

Communication Skills

Application of good customer service skills
Essential
Good oral and written communication skills
Essential
Ability to work closely and collaboratively with colleagues and a range of stakeholders
Essential
Ability to analyse and interpret information
Essential

Other relevant skills & knowledge