HR Administrator - Belfast, United Kingdom - Radius Housing

Description

Job Title :
HR Administrator


Directorate:
Corporate Services Directorate


Responsible to :
HR Business Partner


Job Purpose :
The postholder will provide administrative support for the core functions of the HR service, contributing to delivery of the
Corporate Services Business Plan.


Principal Duties & Responsibilities

1.0 Best Practice
1.1 Demonstrate a professional approach in respect of required work activities, including acting as a professional representative of the HR department, and the
Association, both internally and externally to the organisation.

1.2 Carry out the duties of the role in line with relevant Association policy and procedures and in line with the requirements of the department's key performance indicators.

1.3 Adhere at all times to regulatory and Association requirements in respect of the processing, and management of confidential, sensitive and commercial information, and, in particular, data protection legislation, including GDPR regulations.

1.4 Seek out opportunities to improve HR service provision and efficiency, contributing to Directorate continuous improvement initiatives and associated project work, as required.

1.5 Undertake the training and development required of the role to ensure currency of job-related knowledge, skills and understanding.

1.6 Provide a timely, accurate and customer focussed service in line with direction.


The duties of the role will evolve in line with the departmental requirements.


Typical duties are outlined below:

2.0 Resourcing
2.3 Ensure the accurate and timely production of all contractual documentation, adhering to departmental timelines, standards and audit processes.


3.0 Health & Wellbeing
3.1 Provide administrative support for the operation of the Occupational Health service and clinic.

3.2 Ensure that information related to employee sickness absence is properly recorded on a timely basis in line with departmental requirements, following up information as required with apprpriate Association employees and managers.

3.3 Provide administrative support for Association absence management processes in line with departmental requirements.

3.4 Assist with employee health and wellbeing initiatives.


4.0 Learning & Development

4.1 Provide administrative support for the Association's learning and development programme, including course bookings, issue of course materials, collation of course evaluation information and course reminders.

4.2 Receive external training providers into Association premises and provide support for the set-up of training events.

4.3 Ensure that employee training records are updated in line with course completions and requirements.

4.4 Process supplier invoices in line with the Finance department's procedures.


5.0 Employee Relations
5.1 Provide administrative support for employee relations processes, such as arranging meetings, and issuing and collating related documentation.


6.0 HR Information System (HRIS)
Adhere to department procedures and protocols in relation to the HRIS, entering data, extracting reports, dealing with employee and manager queries and escalating queries as required, to include:

• Administration of the recruitment system, including entering of applicant and new start details.
• Setting up and amending all aspects of employee records.
• Process information on a timely basis to ensure seamless administration of payroll processing for payroll deadlines.
• Upload training information, including updating and reviewing staff records on the eLearning platform.
• Extract and prepare reports and management information from the HRIS system as required.

7.0 HR Team Support
7.1 Contribute to the HR team's continuous improvement of HR systems and practices and processes.
7.2 Provide support on designated objectives and projects within agreed timeframes.


8.0 Directorate Administration
8.1 Provide a general Directorate administrative service to inlcude, the recording, dispatch and receipt of incoming and outgoing mail, photocopying, preparation of files, training materials and correspondence
8.2 Provide cover as required for front of house / reception service in line with team rota
8.3 Adhere to office opening and closing protocols, in line with the team rota.


9.0 General
9.1 Maintain a high level of accuracy in relation to all work activity.

9.2 Conduct all activities in a manner which is safe to self and others acting at all times in accordance with the Health and Safety Policy.

9.3 Attend work presenting a neat, clean and professional appearance, fitting to the role respresenting the departmnet and Association, including maintaining the work area/clear desk in line with the Code of Conduct and Health and Safety policy.

9.4 Undertake other delegated duties appropriate to the scope and function of the grade of post including cover duties during periods of absence e.g.

sickness, annual leave.

9.5 Conduct duties at all times in a