Pathway Pa - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust
Nottingham University Hospitals NHS Trust
Verified Company
Nottingham, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Band 4


Main area

  • Family Health
-
Grade

  • Band 4
-
Contract

  • Permanent
-
Hours

  • Full time hours per week (Required to be on site at QMC)
-
Job ref

Site

  • QMC Campus
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Town

  • Nottingham
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Salary
- £23,949 - £26,282 per annum
-
Salary period

  • Yearly
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Closing

  • 02/04/2023 23:59Job overview


A vacancy has arisen for a Specialty PA (Medical Secretary) to support the 2ww Gynaecology/ PMB and Colposcopy Service at QMC Campus/Treatment Centre.

The post holder will support the provision of a high quality secretarial and administrative service to the Gynaecological Consultants 2ww activity within the department.


The successful applicant will have obtained 5 GCSEs grade C or above including English Language; You will be competent in the use Microsoft packages.

Experience with hospital systems including Winscribe, Medway PAS, and NOTIS are also desirable.

Main duties of the job

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert


Working as part of a team the post holder will support the provision of a high quality secretarial and administrative service to Consultants, and clinical teams to ensure the typing of clinics/results is completed accurately and within the set timeframe together with the escalation of 2ww results.

The post holder must exercise initiative to organise their own workload within defined deadlines.

Working for our organisation


In undertaking this role, the employee will be expected to behave at all times that is consistent with and actively supports the Trust values.

The working pattern is negotiable within the core hours on Monday to Friday.

Detailed job description and main responsibilities

  • To manage Advice & Guidance requests
  • Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.
  • Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines
  • Establish and maintain admin systems/databases
  • Dealing with incoming mail, results/reports management
  • Attending/organising meetings, take minutes.
  • Ensure RTT patient data quality is accurate.
  • Key point of contact for consultant
  • Communication link to directorate management team, regarding consultant leave/service issues
  • Dealing with consultant queries/visitors, managing consultant diary.
  • Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.
  • Typing of nonclinical letters as required.
  • Liaise with Waiting List Coordinators to ensure patients are treated within breach dates
  • To support and mentor new staff.
  • Share responsibility with line manager for own personal development.
  • Undertake HR related tasks, appraisals and recruitment.
  • Undertake any other duties which may be reasonably required.
Person specification

Training & Qualification

Essential criteria

  • RSA level 3 text or word processing or equivalent
  • NVQ level 3 in Administration or equivalent
  • Good standard of secondary education including English and Maths at GCSE C or above
Desirable criteria

  • ECDL
Experience

Essential criteria

  • Proven secretarial experience acting as a PA or in a support role to others
  • Experience of audio typing
  • Knowledge of Medical terminology
Desirable criteria

  • Experience of Medway PAS, Notis, Winscribe & Microsoft packages inc excel
  • Knowledge of 18wk and cancer targets
communication

Essential criteria

  • Proven ability to accurately convey information verbally, from documents, reports, telephone
  • Evidence of sensitivity and empathy in communication
  • Understand and maintain confidentiality
Analytical & Judgement skills

Essential criteria

  • Able to use own judgement and initiative to make decisions, problems solve ,answer queries
  • Uses own initiative
Planning & organisation skills

Essential criteria

  • Demonstrates an ability to prioritise organise own work schedule/workload
  • Manages time effectively and displays initiative, working within prescribed deadlines
Other requirements

Essential criteria

  • Remains calm and cooperative under pressure or in difficult and uncertain situations
  • Gives consistent and stable performance under pressure
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience.

Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.


Salary:
The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence:

All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.


At Risk of redundancy:
NHS employees within the East Midlands who are 'at risk' of redundancy will
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