Facilities Co-ordinator - Manchester, United Kingdom - Bridge of Hope
Description
We are seeking for anFacilities Administrator to join our team.
Here are the details of the position:
Job title:
Facilities Administrator
Location:
Manchester
Working Arrangement: 10 AM - 2 PM
- Start Date
: ASAP: - Payrate
:£11ph PAYE or £14.95 umbrella
Role:
- This role requires the highest level of client care and personal service to be delivered to all visitors, clients and internal stakeholders.
- The role is defined by the QBE/Mitie values.
- Reporting to the Regional Facilities Assistant Supervisor, the Facilities Coordinator will be required to take responsibility for the daily routine administration and facilities duties within QBE office.
- To support and operate the Corporate Real Estate Services (CRES) Helpdesk and MAXIMO system as necessary.
- To coordinate contractor service visits and supplier deliveries of materials
- Responsible for stocking and ordering stationery
- Package and send post/parcels using a courier service
- To arrange team and coffee for meetings and order any catering/lunch requirements for client meetings.
- To manage the meeting room calendar and manage client parking.
- Responsible for the milk order and any weekly amendments
- Ensuring meeting rooms are left tidy for further use.
- Ensuring meeting rooms are set up as requested
- Reporting office issues to the CRES Helpdesk and liaising with various contractors who come into the office
- Reporting landlord issues to the landlord and their helpdesk.
- Carry out weekly premises checks, to ensure everything is in working order and reporting back to Facilities Operations Manager any issues
- Carry out monthly cleaning stock audits
- Create and amend building access passes
- Support Staff and visitors Knowledge
- Working knowledge of Health & Safety Processes and own responsibilities.
- Literacy in Microsoft Office, which includes Outlook/Word/Excel to intermediate level is essential.
- Able to work with computerized Front of House systems such as Outlook and Maximo.
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