Business Support Officer - London, United Kingdom - King's College London

King's College London

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Job description

The School of Politics and Economics are seeking a hard-working, enthusiastic and motivated individual who is committed to providing an excellent service to staff and students.

The Business Support Officer forms part of our Business team and has a key role in supporting the management of the School's finance and purchasing, space planning & facilities, HR procedures, and other School and department activities except programme administration.

This is an ideal opportunity to develop an understanding of the wide range of processes involved in running a School and offers a good foundation for a career in higher education administration.

There are numerous training and development opportunities available, supported by our College and Faculty.

The successful applicant must be well organised, with strong all-round communication skills, a keen eye for detail, along with excellent minute taking and IT skills.

They must have the proven ability to balance competing priorities under pressure of tight deadlines and a high workload. The post-holder will work both as part of a team and independently, with responsibility for multiple departments. An interest in working in a Higher Education environment is essential.

This post will be offered on a full-time, fixed term contract until 31st August 2023.

Key responsibilities

To be a key point of contact for service users providing a fast and efficient service
To act flexibly in undertaking the variety of administrative duties in the business function
To provide executive administrative support, including diary management
To develop and maintain electronic and manual filing systems in accordance with GDPR
To act as a committee or meeting secretary should the local area require it
To give administrative support and/or run a range of general and adhoc projects
To respond to both internal and external enquires
To liaise across King's to clarify information and obtain services as required
To support the business function's efforts to ensure data integrity
To be aware of and act in accordance with King's Financial Procedures
To undertake a range of procurement activity in accordance with King's Financial Procedures
To provide advice to service users on financial processes
To routinely identify areas where expenditure could become more efficient
To actively audit budget codes and transactions to ensure correct allocation and management
To provide administrative support for various HR processes, such as recruitment, probation, promotion, and recognition pay
To undertake activity in support of the visiting staff process, onboarding and offboarding and GTA management as required
To be responsible for local space and infrastructure matters such as ensuring common areas are presentable, reporting issues and ensuring their resolution
To undertake activity to help ensure that staff, visitors, and PhD students have appropriate space and equipment, liaising with Estates and Facilities and IT as appropriate
To act as a Display Screen Equipment (DSE) Assessor
To act as an Evacuation Marshall
To provide general administrative support for health and safety
To provide general administrative support for business continuity and risk management
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post._

Skills, knowledge, and experience

Essential criteria

Educated to A-level or equivalent
Excellent IT skills, including MS Office, SharePoint, databases, written communication skills, with a high standard of English
Excellent oral and interpersonal skills
Excellent organisational and time management skills
Excellent attention to detail and high degree of accuracy
Experience of office administration
Experience of dealing with budgetary and financial processes
Ability to work both independently and as part of a team, dealing with a wide variety of people in a professional and confidently
Ability to demonstrate a commitment to equality, diversity, and inclusion
Well-motivated and an approachable attitude

Desirable criteria