Office Assistant - Oxford, United Kingdom - Williams Lea

Williams Lea

Verified Company

Oxford, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Multi-Services Assistant

Job title:
Multi-Skilled Operator

Salary:
£23,400 per annum

Location:
Spires House, 5700 Oxford Business Park South, Oxford, OX4 2RW

Contract:
Permanent, full time

Hours: 37.5 hours per week

Shifts:
Monday through Friday between the hours of 8:30am - 5:30pm

Break details: 1-hour unpaid

Work Model:
In person

Staffing mix:
The Multi-Services Assistant will work alongside four other Multi-Services Assistants and report to the Team Leader.

Interview format:

1) 30-min Microsoft Teams video interview with the Multi Services Team Leader

2) 60-min in person interview with the Account Manager

Williams Lea seeks a Multi-Services Assistant to join our team
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you, and you are just the individual that we are looking for

Purpose of this role:

The primary focus of the Multi-Skilled Operator will be to support the Reprographics and the Office Services on a daily basis to ensure all tasks are completed within time frame specified.

Key responsibilities:

Delivering an exceptional electronic and hard copy file management service
Return or add documents to existing client files
Work with the practice management system to log and record documents
Filing and file housekeeping
Understanding and processing of principle documents
Maintain all filing and work areas in a tidy and orderly manner
Collect file and documents from client areas and return files to shelves
Sort, scan, rename, distribute incoming mail to the dedicated centralised filing area
Maintain equipment to a good working order and troubleshoot problems, place service calls when needed
Follow all stock and consumable procedures. Replenish copiers with all consumables
Prioritise jobs and run them to meet customer requirements and deadlines
Provide photocopying, scanning, and printing as per customer instructions
Collect and complete any information required for billing or client charge back data
Ensure that job requests are tracked on system properly before beginning new request
Understand and comply with Floor support corporate standards. Constantly seek ways to improve operations and suggest and implement approved ideas
Binding final form documents
Extensive computer and data related tasks
Usage of internal and external portals/systems
Deal with any customer enquires in a prompt and efficient manner
Accept requests for Williams Lea work, notifying customers of estimated completion time as appropriate and in line with service level agreements

Key competencies:

Experience in administration and document production
Computer literacy
Cando attitude

The Package
Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay.

Additional benefits such as Dental Insurance, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis.

You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.

Job Types:
Full-time, Permanent

Salary:
£23,400.00 per year

Benefits: