Executive Assistant to The Lord Chancellor's in - London, United Kingdom - Ministry of Justice

Ministry of Justice

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Salary 1
- £31,169 - £32,760

Number of jobs available - 3

Detail of reserve list - 12 Months

Region - London

City/Town - London

Building/Site - 102 PETTY FRANCE (MOJ) LONDON, SW1H 9AJ

Grade - EO

Organisation Grade for MoJ - EO

Post Type - Permanent

Working Pattern - Full Time

Role Type - Administration / Corporate Support, Business Management & Improvement, Policy

Job description 1

Executive Assistant's to the Lord Chancellor's Private Office (up to 3 posts available)

EO

Private Office and Parliament

We are recruiting for three Executive Officers (EOs) to work in Office of the Lord Chancellor and Secretary of State for Justice.

The three roles we are seeking to fill are:

Executive Assistant to the Special Advisers (SpAds);
Executive Assistant to the Principal Private Secretary (PPS); and
Executive Assistant to the Office of the Lord Chancellor.

This campaign is being run externally and so is open to all who consider themselves suitable for the roles and meet the eligibility criteria in the wider advert within Civil Service Jobs.

Location
1. 102 Petty France, London

Given the nature of these roles, you would be expected to attend their base location (102 Petty France) at least 4 days a week, but this could be discussed once appointed.

We would be able to discuss the frequency once appointed.

This hybrid working arrangement is not contractual and as a result staff could be asked to attend their base location more frequently.

Ways of Working
At the MoJ we believe and promote alternative ways of working, these roles are available as:

Full-time, part-time or the option to job share
Flexible working patterns
Flexible working arrangements between base locations, MoJ Hubs and home.

Salary
New entrants to the Civil Service will be expected to join on the minimum of the pay range.

If you are already a civil servant and are successful in an external recruitment competition for a role with us, your starting pay will be the better of:

promotion terms or transfer terms, as appropriate; or

- pay on appointment arrangements (minimum of pay range)

The Ministry of Justice (MoJ)

MOJ is one of the largest government departments, employing over 90,000 people (including those in the Probation Service), with a budget of approximately £9.5 billion.

Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.

The Role and Purpose of the Three Roles

Executive Assistant to the Special Advisers

We are looking to recruit a diary manager for the Special Advisers in the Private Office for the Lord Chancellor and Secretary of State for Justice.

The work is fast-paced and sits at the very centre of the Department and close to key decision making.

It requires the ability to adapt to new information, constantly reprioritise and work closely with various stakeholders across Private Office, MoJ and externally.

This role will give you the autonomy to lead on exciting areas and learn how a Private Office works.

Key responsibilities include:

To provide an efficient and comprehensive diary management service to the three SpAds. Exercise excellent judgement and flexibility in managing potential conflicting diary issues in a tactful and sensitive manner.
You will be given the opportunity to provide APS support to the SpAds as well as diary management responsibility.
Responsible for organising meetings and making travel arrangements when required. Attend regular meetings to coordinate diaries, agree priorities and monitor workloads.
Work as part of the Private Office team, supporting the dayto day operations of the wider office through flexible and effective team working, to provide an efficient, accurate, confidential, and comprehensive service.
Providing additional support to the team on shared tasks and other duties that would reasonably sit within the portfolio. All roles across the team are expected to be flexible to respond to emerging priorities. Supporting the Private Secretary as and when required.
Responsible for leading on all incoming WRs to ensure the department responds in a timely manner with the help of the WR team. This responsibility will give you valuable experience because you will be responsible for putting any WR responses to the Lord Chancellor for review.
Responsible for overseeing SpAds review process of FOIs.
Responsible for overseeing the various appointments that the LC and SpAds have to review.

Executive Assistant to the Principle Private Secretary

You will work in a fast-paced and exciting environment where you will need to anticipate and resolve issues, prioritise competing demands and successfully support your Senior Leader so they are able to deliver their responsibilities.

You will need to be comfortable working with senior stakeholders and able to make judgements on a range of issues to prioritise the