Personal Secretary - Ballymena, United Kingdom - MPA Recruitment

MPA Recruitment

Verified Company

Ballymena, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

MPA Recruitment are delighted to be hiring a Band 3 Personal Secretary for a client based in the Ballymena area.

Role:
Band 3 Personal Secretary

Rate of Pay:
£11.11 per hour

Location:
Ballymena

Hours: 37.5hrs, Monday - Friday 9am - 5pm

Hybrid Working option

Main duties/Responsibilities:

Provide secretarial services to a senior member of staff / professional team, including organising and maintaining diary/schedule to arrange appointments and meetings
Type reports, memos, letters, forms etc. to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation
In addition as a member of a secretarial/clerical team, the postholder will be required to provide clerical support to other members of staff within the team/department
Prioritising and carrying out wordprocessing duties to a high standard
Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required)
Open, sort and distribute mail for all departments
Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and 'bring forward' systems are in place and necessary follow up action is taken
Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate
Input and retrieve appropriate information from computerised systems
Maintain and update manual records as required
Routine filing and maintaining an efficient filing system
Telephone dutiesdealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information
Maintain petty cash within the team if required
Provide cover as required for other clerical staff within the directorate during periods of absence or excess workload
Develop, maintain and update spreadsheets and databases using the Microsoft Office suite

Essential Criteria:

1a) Five GCSE's (including GCSE English Language and GCSE Maths (Grades A - C)
OR equivalent qualification to demonstrate literacy and numeracy

OR Higher Qualification

AND
1B. 2 years relevant experience

AND
1C. 2 years' experience working with Microsoft Office to include Word, PowerPoint, Excel and Outlook.

Salary:
From £11.11 per hour

Benefits: