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Executive Assistant - Faversham, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Faversham, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

I am working with a company based in Kent who are looking for an Executive Assistant (EA) to join their team to support their field based engineers as well as provide support to the HR team and Senior Management team.

The purpose of the executive assistant (EA) will be to coordinate the movement of engineers in and across Europe and the World.

Ensuring all visa are applied for correctly as well as policies and documentation.

The day to day duties of the Executive Assistant (EA) include:

Accurate record keeping for staff members including payroll, employment, compliance and travel documentation
Ensuring team members complete Visa related forms and documentation requirements accurately and in a timely manner and assisting with the administration of these where necessary
Proactive recording and monitoring of expiry dates (visas, passports, etc)
Researching and investigating mobility topics/matters at the direction of senior management and presenting findings, finding new ways to ensure smoother processes etc
Dealing with confidential information relating to personal data and strategy decisions
Liaising with third parties including embassies and external advisors on behalf of senior management.

Skills & Experience required for the Executive Assistant (EA) include:

Previous experience within a fast paced environment dipping in and out various duties to suit business needs
Previous experience dealing with confidential information/ data
Excellent Excel skills (pivot tables and formulars)
Ability to present confidently with senior management team
High levels of attention to detail are key

Extra information for the Executive Assistant (EA) include: