Office Coordinator - Newcastle Upon Tyne, United Kingdom - BJSS

BJSS

Verified Company

Newcastle Upon Tyne, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

About Us We're an award-winning innovative tech consultancy - a team of creative problem solvers. Since 1993 we've been finding better, more sustainable ways to solve complex technology problems for some of the world's leading organisations and delivered solutionsthat millions of people use every day.

In the last 30 years we won several awards, including a prestigious Queen's Award for Enterprise in the Innovation category for our Enterprise Agile delivery approach.

Operating from 26 locations across the world, we bring together teams of creative experts with diverse backgrounds and experiences, who enjoy working and learning in our collaborative and open culture and are committed to world-class delivery.

We want to continue to grow our team with people just like you

About You You will be someone who has previously worked in an office space with some administration experience, this role would suit someone looking for the next step in their career. You would enjoy being around fun people, organising, event planning, and have ageneral passion for life.

The successful Office Coordinator would be:

Friendly, energetic with a personable manner and positive attitude
Looking to build your career in a growing firm
Calm & professional
Happy to get involved and help with all areas where required
A great team player

We're ideally looking for someone with experience of:

Working with staff to create a fun, engaging and welcoming atmosphere
Event organisation and administration
Awareness of health and safety at work
Familiarity of office budgets and financials

About the Role BJSS's Newcastle Office is a fast growing, digital delivery hub. Having recently moved into a larger office space, we are looking for an Office Co-Ordinator to help run this space and work with the leadership team to build a fun, engaging environment fortheir colleagues.

This is a part time role of 22.5 hours (3 days) per week (Monday-Friday) and will be 100% office based.

Roles and Responsibilities
The Office Coordinator will report into their local Leadership Team and will be supported by the Regional Operations team.

The Office Coordinator will have the opportunity to be involved with the following:

Office Environment & Facilities_
Coordinating maintenance/cleaning contractors to ensure the office space is clean and presentable
Liaising with Accounts to set up suppliers on our internal payment system
Building relationships and liaising with building management / landlord
Providing adhoc assistance to staff within the office / working remotely
Ensuring the office is supplied with stationery and refreshments for the team
Working with IT to ensure we have enough equipment in stock
New Starters_
Onboarding new starters in person, making them feel welcome and have a great induction into the firm
Making sure all new starters have the relevant kit for day one, along with an induction schedule
Liaising with the Central Operations and IT team to ensure all new starters are setup and onboarded without any issues
Events Management_
Organising and planning fun and engaging events for the team throughout the year including Quarterly office updates, Xmas party and Summer Strategy event
Working with budgets set by both local and central teams
Office Security and Safety_
Liaising with building management to ensure all security and safety requirements are communicated and adhered to
Issuing passes and lanyards to guests and new starters
Ensuring an adequate number of colleagues in the office are trained Fire Wardens and/or First Aiders
Helping with risk assessments for the office space / events are kept up to date

Some of the Perks:

Flexible benefits allowance you choose how to spend your allowance (additional pension contributions, healthcare, dental and more)
Industry leading health and wellbeing plan we partner with several wellbeing support functions to cater to each individual's need, including 24/7 GP services, mental health support, and other
Life Assurance (4 x annual salary)
25 days annual leave plus bank holidays (pro rata)
Discounts we have preferred rates from dozens of retail, lifestyle, and utility brands
An industryleading referral scheme with no limits on the number of referrals
Flexible holiday buy/sell option
Electric vehicle scheme
Training opportunities and incentives we support professional certifications across engineering and nonengineering roles, including unlimited access to O'Reilly
Giving back the ability to get involved nationally and regionally with partnerships to get people from diverse backgrounds into tech
You will become part of a squad with people from different areas within the business who will help you grow at BJSS
We have a busy social calendar that you can chose to join

- quarterly town halls/squad nights out/weekends away with families included/office get togethers