Executive Assistant - Glasgow, United Kingdom - Barclays

Barclays
Barclays
Verified Company
Glasgow, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Executive Assistant

Glasgow


As a Barclays Executive Assistant, you will use your knowledge to provide professional and efficient EA/ PA support to the Managing Directors and Directors (MD/ Ds) within Legal and Barclays Corporate Secretariat (BCS).

In your new role you will be responsible for building an understanding of the bank's processes and objectives, so the MD/ Ds they support can rely on their judgement to understand relative priorities and how the various appointments, meetings, and outputs contribute towards that.


Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us.

We offer careers that provide endless opportunity - helping millions of individuals and businesses thrive, and creating financial and digital solutions that the world now takes for granted.


Working Flexibly

Hybrid Working
Please discuss the detail of the working pattern options for the role with the hiring manager.


What will you be doing?:


  • Maintaining multiple calendars, organising and scheduling meetings, and arranging video conferences/ meeting rooms, where required
  • Tracking of acceptances and declines for internal and external meetings and taking necessary follow up steps
  • Being in charge of general administrative duties, including maintaining holiday records, creating and maintaining team distribution lists and ordering stationery
  • Solving simple IT issues, and liaising with the IT Desk and Go to Team to resolve daytoday issues
  • Managing and organising the onboarding of new joiners and offboarding of leavers for the team
  • Booking and managing all travel arrangements, accommodation, visas, and preparing travel business itineraries
  • Processing expenses ensuring they are reconciled in a timely manner ahead of deadline and adhering to Barclays Global Travel and Expense Policy
  • Maintaining confidential and sensitive information, and acting with discretion and integrity at all times

What we're looking for:


  • Proven track record of providing administrative support to Managing Directors and Directors and IT Skills relevant packages e.g. Outlook, Word, PowerPoint and Excel
  • Ability to provide administrative support in a location agnostic manner (i.e. principals could be based in a different office/ location)
  • Ability to work seamlessly with other assistants as and when required but also to be able to work on their own to achieve deadlines and business goals
  • Proven working experience within a fast paced and demanding environment within professional service organisations and a corporate or financial institution

Skills that will help you in the role:

  • Working knowledge of office administration procedures
  • Excellent written and communication skills with a highlevel of attention to detail and the ability to priorities and operate under pressure in a fastmoving environment
  • Previous Executive Assistant experience in a Legal environment (law firm or inhouse)
  • Familiar using Coupa and Concur systems

Where will you be working?
Our new state-of-the-art Campus, right in the heart of Glasgow is a hub of creative collaboration. A place where everyone can bring their true selves to work and reach their full potential.

Home to 5,000 of our colleagues, our Tradeston campus will support the community in more ways than one - by creating thousands of new career opportunities and celebrating local artists.

A short walk from Central Station on the south of the Clyde, it will be a key location for the Barclays business that will deepen our ties with the city and its communities.

LI - Hybrid
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