Legal Secretary - Oxford, United Kingdom - Reed Legal

Reed Legal

Verified Company

Oxford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reed Legal are supporting an excellent large regional law firm with an office in Oxford to recruit a legal secretary for their market leading employment team.

This firm has an excellent culture built on integrity, teamwork and excellence, They can offer development and progression.

The role - Be the first point of contact for clients dealing with them efficiently and appropriately - liaising with them dealing with any queries or issues and fielding calls.

Build a working knowledge of the legal area of expertise of partners and associates. Be responsible for assisting partners and associates with their clients' monthly invoicing/credit control matters as follows;
Diarising and conducting monthly partner/fee earner WIP meetings;
Preparing requested draft bill requests;
Checking and correcting bill narratives and ensuring time recording is accurate;
Managing third party fees and uploading to systems in preparation for invoicing;
Liaising directly with clients raising Purchase Order Numbers where required;
Receiving and responding to any invoicing queries received in from clients;
Reissuing invoices as required;
Carrying out requested Conflict Searches.
Onboarding new clients using Client Matter Inception software and preparing Terms of Business correspondence.
Maintain partners' and associates' diaries by liaising with them discussing forthcoming appointments and any required meeting and/or call arrangements.
Schedule internal and external meetings, ensuring all arrangements are in place and any required materials and documentation are prepared in good time.
Assist with marketing activities as required including liaising with the Marketing team and assisting with the preparation for seminars and other events as required and ensuring Client Relationship Management systems are kept up to date.
Assist with the preparation of tribunal bundles and lists of documents as required.
Managing absent Fee Earner/Partner inboxes.

This diverse and challenging role will suit someone who has been a legal secretary before and seeking a new challenge OR an experience secretary or PA outside of law who would like to move into this sector.

This role can offer 2-3 days per week from home if needed after induction.