Outpatient Nursing Management Team Admin Support - Lincoln, United Kingdom - United Lincolnshire Hospitals NHS Trust

United Lincolnshire Hospitals NHS Trust

Verified Company

Lincoln, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The outpatient nursing management team is looking for its next administration assistant.

This busy, varied and rewarding role provides comprehensive admin support to the team of nurses who manage the outpatient department.

Day to day you will support the delivery of patient care through the release of nursing time from the team.

You will be responsible for diary management, agendas and minutes for a variety of meetings held by the team. Attention to detail and deadlines is key.

Through use of a variety of computer systems you will help support the ordering of stock and the approval of invoices.

The job role varies every day.

We're pleased to be able to offer this post as a hybrid working arrangement for those who would like to take up the offer.

Work from home, across flexible hours that meet both your needs and the needs of the service. We will supply relevant IT and office equipment.

We ask that you are willing and able to work from the Lincoln Hospital site as required/requested to support the team with tasks requiring your physical presence.

The option to work entirely from the office is also available where you will have access to a designated desk.

The opportunity to join an apprenticeship scheme and further your skills, knowledge and career is available to those who wish to take up the offer as well as access to Microsoft office training.

This vacancy arises from the career development and progression afforded to our outgoing colleague from such courses.

To provide an efficient and professional administrative support to the outpatient management team.
The provision of an efficient diary management service to the outpatient management team.
Responsible for typing letters, reports, invites and minutes.
Performs a variety of office related tasks as required.
Organise, prepare and circulate appropriate communications (agendas, minutes, safety briefings, alerts etc.) to outpatient teams and meeting attendees as necessary.
Basic data analysis using a range of software including Microsoft Excel. Input data as required into a variety of software and systems.
Assist the outpatient nursing teams in maintaining HealthRoster, with particular emphasis on updating the skills matrix from training records.
Maintain confidentiality of patients and personnel at all times in line with Information Governance policies.

Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people.

We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.

Our Board have recently agreed a new vision statement - "Outstanding Care Personally Delivered" - stating their ambition for our Trust to be among the best.

We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.

Our latest CQC report increased our ratings for being effective and well-led from 'Requires Improvement' to 'Good'. Our rating for caring remained as 'Good'.

This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.

Responsibilities for direct/indirect patient care:

The post holder will have contact with patients in and around the hospital who may require help and assistance with directions.
In exceptional circumstances the post holder may be involved in the delivery of basic life support (CPR) until advanced help arrives.

Responsibilities for policy and service development implementation:

Responsible for developing the role and contributing to the implementation of new procedures.

Responsibilities for financial and physical resources:

Responsible for using resources appropriately taking into account cost effectiveness.

Responsibilities for human resources (including training):

Responsible for maintaining own mandatory learning up to date at all times.
Responsible for assisting outpatient nursing teams to maintain the skills matrix on HealthRoster.

Responsibilities for information resources (including systems access):

Organises, prepares and circulates information (minutes, agendas, reports) to the necessary teams/attendees.
Uses electronic calendars to arrange meetings

Responsibilities for research and development: