Document Control Assistant - Newry, United Kingdom - MJM Marine

MJM Marine

Verified Company

Newry, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB DESCRIPTION

Job Title:
Document Control Assistant

Full Time Position

Department:
HR/ Legal

Manager:
Document Controller

Main Duties / Activities:

Assisting Document Controller in daily duties, to include but not limited to,

Reproduction of drawings and documents (hardcopy and in an electronic version,) as required, using standard drawing issues, receipt forms, client report mechanisms and project reports, as well as storage of current drawings ensuring that records are kept up to date with superseded drawings, specifications, schedules, RFIs etc.
Registering and distribution of incoming and outgoing drawings and project information to include, but not limited to, drawings, specifications, RFIS, Method and Risk Assessments from internal and external sources
Recording flow of documentation to meet Company procedures and client protocols.
Liaising with the design/contracts/estimating/QS teams, internal and external project teams and client teams
Assisting with As build documentation, site packs, sample documentation and handover information
Archiving and general office duties
Filing documents in physical and digital records and ensure appropriate storage
Reviewing and maintain the accuracy of the records, editing where necessary to ensure they are up to date
Maintaining confidentiality around sensitive documentation
Managing Project Groups
Preparing adhoc reports, presentations and correspondences on projects when required

- weekly updating of the Progress Status Sheet for each contract and circulating the information as required
- generating Work Order Numbers and Project Numbers

Daily updating of IMO Certs Database and providing reports when require
Updating and amending relevant ERP record
Carrying out Reception duties as required to provide cover for MJM Receptionist

HEALTH AND SAFETY

To be fully aware of and adhere to the Company's Health and Safety policies and procedures

TRAVEL:

Travel and working off site in accordance with the role's commercial functionality

OTHER:

Compliance with Company policies and procedures
All duties commensurate with the Job Title as directed by Management

SKILLS/ EXPERIENCE:

You will utilise the following key skills/ / experience:

Administrative Skills
Teamwork
Microsoft Office skills to include word, outlook and excel
Initiative

MJM Marine are the recipient of a Gold Investors in People award and a Bronze Diversity Mark. Our culture ensures a working environment that enables personal growth and development.

We offer a wide range of company benefits to include:

31 days holiday
Health cash plan
Pension
Life Assurance
WFH policy (1 day per week)
Length of Service Awards
Enhanced maternity and paternity pay
3pm finish Friday
On site parking
On site canteen

Other Information:

You will be expected to participate in education, training or development as is necessary, to enable the company to achieve the company's objectives as communicated to you.

The company reserves the right to update this Job Description or to incorporate changes to ensure it relates to the job as then being performed.

You will be expected to participate fully in such discussions.

However, if agreement is not possible management reserve the right to insist on changes to your job description commensurate with your grade/level in the organization after consultation with you.

MJM Marine is an Equal Opportunities Employer

Schedule: