Mail Administrator - Perth, United Kingdom - Scottish Prison Service

Scottish Prison Service

Verified Company

Perth, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To ensure the effective and efficient management of all incoming mail in line with SPS Policy & Standard Operating Procedures- Responsibilities- Process all mail received into the establishment, ensuring items are counted and confirmed, signing for special and recorded delivery mail.- X-Raying, scanning and other initial security checks on mail.- Correctly identify and sort all mail into relevant categories i.e.

confidential, general and damaged.- Check all prisoner mail to ensure all named prisoners are located within the establishment.- Completion of relevant inventory sheets and maintenance of accurate records for all mail processes as per standard operating procedures.- Distribute mail appropriately, obtaining signatures where required.

Person Specification

Qualifications RequirementsA Minimum of two standard grades at grade C or above or equivalent qualifications or relevant experience

ESSENTIAL
Clean drivers license

ESSENTIAL

Experience RequirementsCompetent in MS Office Packages

ESSENTIAL
Experience of working in an administration setting

ESSENTIAL
Knowledge and awareness of a custodial environment and information security

DESIRABLE

Knowledge Skills RequirementsWell developed interpersonal and communications skills, both written and oral

ESSENTIAL
Ability to effectively prioritise workload to meet departmental and organisational deadlines

ESSENTIAL
Ability to use information and communication technologies as effective business tools

ESSENTIAL
Ability to build and maintain strong working relationships with internal and external agencies

ESSENTIAL