Plant Administrator - Wakefield, United Kingdom - Ball Corporation

Ball Corporation

Verified Company

Wakefield, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Further your career at Ball, a world leader in manufacturing sustainable aluminium packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe

Plant Administrator Vacancy

Purpose of Role

To support the Plant Senior Leadership Team (SLT) with Administration tasks and to provide a professional Reception service, responsible for related reception and admin tasks to ensure a positive visitor experience - reporting to the HR Manager.

Essential Responsible Areas:

Reception

Undertake various reception duties including mail, parcels and greeting visitors. Maintain the reception area to an exceptional housekeeping standard
Greet all visitors to the company in a welcoming and professional manner. Ensure they have signed in the visitor book, fire register and completed visitor Health forms and have been announced (name and company) promptly to the employee they are visiting

System management

Audit dates sent out and completions
Appraisals date sent out and completion trackers
Skills matrix dates and management
Holiday tracker completion for all graded roles
Daily absence tracker completion working in conjunction with the HRG
EHS data input

Room and visitor management

Booking and management control of meeting rooms
Announcement of visitors attending site each week
Induction management working in conjuction with training manager to diarise inductions for new starters / visitors as required, ensuring relevant presentation meetings are booked

PPE management

Management and distribution of PPE for all visitors and new starters

Stationary management

Ensure all required stationary is ordered in a timely manner and maintain a good stock management system to ensure constant supply is available

Additional requirements

Manage all travel/hotel/catering requirements as requested by Plant Management
Control employee workwear orders, lockers and clockin badges
Communication champion take a leading role in plant communications such as posting new starter announcements to noticeboards, update and maintain the content of the noticeboards, ensure internal and external communications to and from the company are handled efficiently, design and coordinate a quartely newsletter, BECF rep information, Town Hall comms etc, responsible for uploading content to the communication screens and refreshing the information accordingly
Assist departments with routine administrative and clerical tasks as and when required, as well as other adhoc administrative tasks as required by the SLT
Assist with Corporate Initiatives assisting with all social event organisation and distribution of gifts/tickets etc. coordination of charity initiatives and fundraising events
Coordination of long service awards and retirement gifts, arrange correspondence and gifts as required, Christmas and attendance voucher coordination
Meetings minute meetings as required by the SLT
Crew day coordination room/venue/activity booking, refreshment ordering and coordination on the day

Professional & Education Qualification

Educated to GCSE level or equivalent
Previous experience of working within an administrative / receptionist role is essential

Skills

Ability to regularly multitask
Maintain working relationships with others
Professional approach to interactions with others as the first contact individuals will have with the business both on the phone and in person
Ability to use their own initiative and effectively solve problems
Excellent organisational skills
Ability to prioritise work within a fastpaced environment
Excellent communication skills fluent in English (written and verbal)
Accuracy and high attention to detail
Creativity
Self-Motivated, with a high drive and passion to deliver high standards
Strong customer service skills
Flexible and adaptable attitude to work, with a proactive approach
Displays a high drive and passion to deliver high standards within their role
Strong team player who proactively reaches out to the SLT to see what support is required
The ability to create communication notices, design posters and PowerPoint presentations
Experience in event booking and diary management
Ability to keep calm when busy, with an approachable, welcoming, supportive manner

Knowledge

Confident user of computer programs: MS Office, Word, Excel, Outlook, calendar management, PowerPoint
Confident on the telephone and transferring calls, ability to manage cold calls
Experience of working within a manufacturing environment

Benefits