Band 4 Administrator in Therapy Education Team - Birmingham, United Kingdom - University Hospitals Birmingham

University Hospitals Birmingham

Verified Company

Birmingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Job summary:

Do you love spreadsheets? Are you organised? Can you communicate in a professional and friendly way? Then we need you to join our team We're a small team working in Therapy Education, gathering data, getting things organised, and building quality placements for our students.

You will be based at Heartlands Hospital mainly and will sometimes need to travel to the other hospital sites, whilst working from home on occasion.

What we offer:

27 days' leave plus bank holidays (rising to 29 days after 5 years' service and 33 days after 10

years

Training and development opportunities
Generous NHS pension
Great maternity, paternity and adoption pay
A wide range of LGBT+ initiatives and staff networks
Health service discounts and online benefits
Health and wellbeing opportunities
Cycle to work scheme and public transport discounts

Main duties, tasks & skills required:

You'll need to be able to use up to date Microsoft 365 technology to produce reports, create charts, and make professional resources for our students and their educators.

You will need to be able to work independently as the team is based flexibly across the sites. Regular contact is maintained through Microsoft Teams and we organise face-to-face interactions frequently.

As we work with all communities within Birmingham and Solihull, you'll need to be approachable, reliable, and able to build rapport with team members and visitors from a range of cultures and backgrounds.

The workload will be varied, from booking rooms or taking minutes, to creating a new Sway document, collating lots of data in a spreadsheet, or supporting audit processes.

We will need you to support our student inductions on the hospital sites in person too. It's essential you can multitask in an efficient manner whilst maintaining a caring and helpful attitude.

About us:

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment.

This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work.

This is more than words. We are taking action.

Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO.

We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

Job description:

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person specification:
Qualifications:

Essential:

NVQ level 3 in administration or equivalent
RSA III typing or equivalent

Desirable:

RSA II shorthand or equivalent

Experience:

Essential:

Using MS Office programmes

Desirable:

NHS Structure
Nonmedical clinical education
Knowledge of Therapies

Additional Criteria:

Essential:

Advanced Keyboard skills
Audio typing skills
Administration experience in the NHS setting or similar
Servicing meetings, preparation of agendas, accurate minute taking and coordination of follow up actions
Highly organised
Creative ability to identify and utilise the most efficient and effective methods and processes
Excellent communication skills
Effective management of time
Data management skills
Team player
Self motivated
Flexible and adaptable approach to working
Portrays a professional and confident image