Executive Assistant - Cambridge, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Cambridge, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

EXECUTIVE ADMINSTRATOR
Period: 9 months from or from agreed start date
Full-time

Location:
West Cambridge

My prestigious Cambridge Client is looking for an experienced Executive Administrator (EA) to join their small, friendly team working on making a difference in society by transforming how they deliver the built environment.

They are supported by and workclosely with industry.

Their research work focusses on topics that include sustainability, social value, well-being and productivity, and we manage a world-leading master's education programme.

You will support the Centre Director and the Centre Manager and, from time to time, also support the other three Centre academics.

Working from home for a day or two each week is often possible but is based on what is happening in the Centre that week (theysupply IT equipment).

The Centre is based in a new building in West Cambridge close to the new West Cambridge Hub and has good transport links and parking in the Park and Ride.

The scope of the role:

Supporting the work of the Director and Manager and, from time to time, the Centre's academics
Liaison with industry and research partners to set up meetings and events
Providing secretarial support to various Committees and Boards (travel required up to 3 times a year out of Cambridge and some travel around the city of Cambridge). This will include gathering and collating data, particularly from their research activities.
Responsibility for recruitment and HR administration processes
Making travel arrangements
Tracking and submitting expenses and other finances
Undertaking ad hoc projects appropriate to the roleholder as directed by the Centre Director and the Centre Manager.

The role reports to the Centre Manager
Person profile
Essential knowledge, skills and experience required for role.

Education & qualifications - Educated to at least A-level standard plus GCSE or equivalent Maths and English

Excellent and proven administrative skills
Excellent and proven event management skills
Proven expertise in using various IT software packages, including MS Office to a high professional standard
Ability to manage and organise a diverse range of people and activities as well as exercising judgement in respect of organising and prioritising workload. A good eye for detail
Experience of financial management

Interpersonal & communication skills - Great interpersonal skills dealing with a wide range of people with discretion, sympathetically and effectively.

Relevant experience - Experience in understanding the demands of providing a first-rate administrative support system in a complex research and education environment.

Event and meeting organisation
Proven ability to work on own initiative and under pressure. Able to work to set deadlines and deal with conflicting priorities and uncertainty.
Selfmotivated
A willingness to learn and undergo training as required for the role
The roleholder will have access to sensitive material relating to staff salaries, funding agreements and intellectual property rights. Discretion and confidentiality are required.
Flexibility: When working to tight deadlines, or where meetings and events are scheduled outside the normal working day, it may be necessary very occasionally for the roleholder to adjust working hours but always agreed in advance. There is flexibility onboth.