Facilities Coordinator - London, United Kingdom - Close Brothers Group

Close Brothers Group

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

OVERALL SUMMARY

Winterflood Securities is currently seeking a pro-active Facilities Coordinator to perform a varied role as part of a close-knit team of 3.

In this existing role, this incoming hire will co-ordinate and promote an efficient office working environment and provide Health and Safety administration support to the Office Manager.

Please note that this role will take place on-site, full time in our central London offices with occasional support for the Brentwood office.

Typical working hours are , however this may vary occasionally.

Key Responsibilities

Be responsible for the day to day proactive management of facilities contracts such as waste management, recycling, vermin control, water and coffee machines etc, checking that service level agreements have been met and any works carried out or supplies provided are as specified and to the agreed standard, organise visits and accompany service vendors on site
Daily office walks/checks to ensure kitchen areas are fully stocked and presentable, printer stations are fully stocked with ink and paper supplies, and health and safety checks are recorded
Ensure that the office is always presented in a professional, tidy and clean state to promote an efficient working environment;
Monitor on a regular basis and carry out the ordering of all perishables, fruit and stationery to ensure we have an adequate supply and quality is maintained;
Check invoices to ensure goods and services have been received satisfactorily and charges are correct before forwarding for approval;
Work with the IT department to ensure printers are in working order, liaising where necessary with external parties to arrange site visits and collaborate with the team when facility matters arise;
Cover all aspects of the company mail distribution internal and external and perform collection and hand deliveries duties where required;
Manage deliveries and collections from the loading bay (_please note this will require some heavy lifting)_
Build relationships with suppliers to ensure WINS receives competitive prices for services such as office supplies and perishables;
Assist the confidential waste/shredding company with their collections to ensure all confidential paperwork is dispersed of in the appropriate manner;
Oversee and manage offsite document storage, ensuring these are documented in a way to assist should there be a need for retrieval;
To work alongside the Reception Desk daily, ensuring all tasks relevant to the team are complete
Work with the Office Manager on health and safety issues and admin including:
Health and Safety Inductions for new starters, showing location of main fire escape routes, assembly points and explaining health and safety procedures
Health and Safety administration including updating staff evacuation lists at the three fire exits weekly and ensuring health and safety noticeboards/notices are kept current around the office
Carry out initial investigation of issues raised through workstation assessments, helping colleagues adjust their chairs and improve their workstations and raising a request for a specialist assessment if required
Conduct Health and Safety risk assessments following the company template for Head office and the Disaster recovery site
Updating and maintaining health and safety staff training records, ensure it remains current and organise training as appropriate
Assist with updates to the Company Intranet

Benefits:

Salary - competitive

Discretionary annual bonus & annual pay review
Work Abroad Policy for up to 15 days per year
25 days holiday plus bank holidays and additional wellbeing day
Option to purchase an additional 5 days holiday per year
Flexible working options available, including hybrid working
Pension scheme up to 10% employer contribution
Sharesave scheme
Income Protection & Life insurance (4 x salary core level of cover)
Private health care via BUPA
Employee Assistance Programme
Discounted Gym Membership
Variety of travel to work schemes

Company benefits are provided on completion of either six months service, or a successful probation period whichever is sooner.

Entitlement outlined above is in respect of full-time entitlement, and will be provided to part-time workers on a prorate basis in accordance with the relevant scheme rules.

_ We appreciate that from time to time, recruitment agencies will have speculative CVs that they may wish to submit to our Talent Acquisition team in relation to a specific role._

_ To avoid any ambiguity around fees, please note that speculative CVs received by Close Brothers, that have not been authorised in advance, by us, will be ineligible for an agency fee. Thank you._

The Company

Winterflood Securities is a leading market maker committed to providing liquidity and flexible execution services to retail brokers, asset managers and institutional investors.

Winterflood's strengths ar