Pa to Cmo - London, United Kingdom - Office Angels

Office Angels
Office Angels
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Office Angels are recruiting for a high-level PA to join an amazing, creative, and prestigious company that offer luxurious office spaces for companies and events across the UK and Germany.


JOB ROLE:
PA to CMO & Executive Chairman - High end luxury Events / Office space business


COMPANY:
Hospitality / Events


HOURS:
Full time, Monday to Friday - flexible 37 per hours per week

Remote working / Hybrid 2-3 days per week in the office


SALARY:
£50k - £55k


LOCATION:
London, West End


CULTURE:
Luxury office space / bar / gym


BENEFITS:
29 days holiday*, retailer discounts, free eye care vouchers, incentives


DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO:

We are looking for a proactive, organised, and dynamic individual to assist the CMO and Exec Chairman by providing a comprehensive level of administrative and organisational support to ensure smooth and efficient running of day-to-day tasks; including (butnot limited to) diary & inbox management, travel, meetings, projects, presentations etc.


This role will see you working independently, whilst also with a team of PAs and those within the Marketing and leadership teams.

You will get to learn the complex workings of a fast-expanding business at an interesting period for The business.

  • Coordinate and manage the fastmoving diary and agenda of both CMO & Exec Chairman, communicating changes quickly and efficiently to those involved, including collating and precirculating documents, organising meeting venues & zoom links when requested
  • Book & manage all travel arrangements for the CMO & Exec Chairman, plus the wider Marketing team
  • Handle the CMO & Exec Chairmans outgoing and incoming mail and ensuring that it is passed to the appropriate person, including organising couriers for important documents, responding on their behalf when necessary
  • Work closely with members of the Marketing and Support teams to ensure that the CMO/Exec Chairman are attending all necessary meetings and is prepared for the day/week/month ahead and aware of any changes/additional information
  • Work closely with suppliers/investors and their assistants, coordinating meetings across multiple time zones
  • Monitor tasks of the CMO/Exec Chairman and ensure that work or specific action points are delivered to a specified deadline
  • Ensure that all annual reviews/probation reviews for marketing team are completed, and paperwork is filed with the People team in a timely manner
  • Completing / tracking monthly expenses
  • Provide general administrative support including, preparing letters, formatting documents in word, filing documents efficiently and accurately, shredding confidential information and generally acting as effective conduit to the CMO/Exec Chairman
  • Meet and greet any guests, ensuring they're shown to the correct meeting room, offered refreshments, informed if CMO/Exec Chairman is running behind schedule
  • Ad hoc tasks throughout the week always needing to be agile and flexible to see how the week pans out
  • Liaising with external suppliers on behalf of CMO/Exec Chairman
  • Dealing with confidential information and understanding how and when to use discretion
  • Organise team events as/when requested
  • Arranging weekly/monthly meetings for CMO/Exec Chairman and teams
  • Provide holiday cover for other assistants in the team, supporting their executives
  • Ad hoc personal support e.g. appointments, travel etc

SKILLS

  • Ability to multitask and work to deadlines
  • Discretion in confidential situations
  • Ability to build relationships and communicate effectively at all levels of the organisation and across departments
  • Strong organisation and timekeeping skills
  • Motivated and have meticulous attention to detail
  • Calm under pressure with a positive attitude
  • Team player who is highly collaborative and can work with different departments
  • Able to take initiative when working independently
  • Proactive and cando attitude
  • Excellent written and verbal communication skills
  • Confident working independently and as part of a team
  • Extensive experience working as a PA to multiple directors in a fast paced and demanding role
  • Alevel/Equivalent required; degree desirable
  • Advanced understanding of MS Office (Word, PowerPoint, Excel)
  • Organised with a keen eye for detail


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

Office Angels UK is an Equal Opportunities Employer.
More jobs from Office Angels
See all jobs of Office Angels