Personal Assistant - London, United Kingdom - Schillings

Schillings

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Schillings
We all have a right to privacy its a universal human right enshrined in law.

In a world where fiction can appear as fact, we fight passionately against breaches of privacy, attacks on reputation and threats to security.

Its what makes us tick.

We believe the law is the best and fairest tool available to establish truth. But we also know it can require an army of skills to put things right when crisis hits.

Thats why we are the only business in the world to deploy under one roof media experts, data protection lawyers, litigators, experts from military intelligence, former investigative journalists, international investigators, cyber-security specialists, digital forensic experts and senior people from the military, police and government.

Job Title:
Personal Assistant

Reporting to:
Business Development Manager

Duration:12 months***
Job Purpose:

As a Personal Assistant, you will manage the diaries of the Partners you are assigned to. This will include proactively following up with contacts to arrange meetings; prepare briefing packs; managing travel and accommodation for overseas trips.
You will work closely with the Business Development Manager and providing administration support to business development initiatives, events and marketing campaigns.
You will also provide administrative support to Partners and Directors in different teams.
Hold weekly meetings with the Partners that you support to keep them updated on progress and key deliverables.
You will be required to take detailed notes and update business development activity into the CRM system

This role requires someone who is detail orientated and can understand their Partners and their respective teams' goals and use their initiative to support the delivery of the shared objectives of the team.

Knowledge and Experience Required:

Business Development Support

Experienced in data entry into CRM systems in order to manage BD pipelines and campaign activity
Act as a central point of contact for administration of BD activities and liaise with the Clients & Markets team regularly

This includes:

Liaising with teams to understand goals, and actions arising out of BD initiatives.
Collating itineraries and research for BD meetings and events.
Proactively managing Partners BD pipelines ensuring a number of BD meetings in the diary each week
Ensuring all meetings are tracked within the client relationship management systems (Peppermint)
Research organisations and individuals online to identify new leads.

Administration Support

Manage diaries including setting up meetings, resolving clashes and taking charge in a proactive way
Assisting with preparation for meetings including travel arrangements, preparing papers and agendas. This includes booking international travel and preparing travel itineraries using the Schillings template
Overseeing the creation of mandates, client packs and other documents, including their formatting, printing, binding and distribution
Submitting expenses forms and receipts
General administrative duties including printing, typing and amending documents
Absence cover for other members of the team.

Person Specification

Calm and confident interacting with a wide range of high profile individuals
Team player; builds strong relationships with colleagues
Demonstrable experience in a similar role
Focused and responsive, excellent multitasker
Interested in global current affairs, the work that Schillings does and our clients
An excellent listener, able to understand partners needs and support them accordingly
Proactive, able to prioritise a busy workload effectively and manage stakeholder expectations
Problem solver delivers solutions and focuses on the end goal
Highly organised with excellent attention to detail, thrives under pressure
Positive, can do attitude
Handling confidential matters with discretion

Life at Schillings
Given our audacious (and successful) business strategy, it is not surprising that Schillings has a very strong culture. The atmosphere is highly collaborative and focused on excellence.

We have worked hard over the years to develop a coaching culture and are remarkably non-hierarchical, especially given our roots as a law firm.

Schillings has adopted a set of values to put at the heart of this change and they reflect the intention and tenor of our ambitious plans.

They are:
Innovative; Bold; United; and Excellent.

Our client list speaks for the outstanding results that have been delivered over many years and the task now is to grow without losing any of the commitment to delivering for clients or the service ethos.

Finding people who share our values and can thrive in this environment is key to our success.