Business Support Assistant - London, United Kingdom - DMC Healthcare

DMC Healthcare
DMC Healthcare
Verified Company
London, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

THE PERSON


If you are passionate about providing safe and outstanding care, are personally resilient, experienced in working to tight deadlines and comfortable with a highly regulated environment then we would love to hear from you.


THE ROLE
We are looking for a full-time Business Support Assistant to be based at our premises in Peckham, London.
You will work closely with the business management teams to ensure the smooth daily running of the office
and support of the Directors.
This role will be the face of the organisation as the first point of contact for many queries and as such the
can professionally liaise with employees, customers, patients, and other agencies in accordance with service
requirements.
necessary. They must demonstrate good teamwork, attention to detail, excellent communication skills and
proactiveness and adaptability.


LOCATION

  • DMC Head Office_
  • 60 Chadwick Road, London SE15 4PU_

JOB RESPONSIBILITIES

Core functions, but not limited to:

  • Organise meetings; preparing meeting room/virtual and materials, meet and greet visitors, take and sharing minutes, coffee & lunch arrangements.
  • Completing minutes as requested
  • Handle order placements, purchasing, secure maintenance and distribution of access fobs, ID cards, merchandise, and other office supplies.
  • Enforce a clear desk policy at the Head Office and ensure all office areas comply with health & safety.
  • Oversee cleanliness and upkeep of all office rooms, storage cabinets, kitchen & coffee stations, and liaise with cleaning providers where they are contracted to support. Office aesthetics is important.
  • Manage organisationwide mailboxes, and effectively disseminate information or action in a timely manner.
  • Accurately maintain corporate registers like accident logs.
  • Manage incoming and outgoing posts and deliveries.
  • Act as a 'Health and Safety' representative and conduct monthly assessments.
  • Address employees administrative queries
  • Keep an organised online and onsite filing system, and digital head office management systems.
  • Handling post and packages coming in and out of the office, manage courier bookings, liaise with all relevant parties, delivery of post to the local post office, in a timely manner.
  • Undertake car management responsibility, monitor and maintain company cars and related accessories to ensure they are kept in a good condition.
  • Perform photocopying, filing, scanning and report binding duties as required.
  • Liaise with existing and new suppliers for office related requirements.
  • Manage expenses and petty cash, collect and record invoices for the Directors.
  • Preparing spreadsheets as directed, analysing data, and presenting findings and recommendations.
  • Proofreading any documentation as requested, language, grammar, style, etc.
  • Print and send out ID badges for new and existing staff.
  • Adhoc documentation preparation & collation
  • Be a responsible central systems administrator for certain DMC software; new users, access, use, etc.
  • Assist in disseminating information, messages and policies as instructed by the Directors/Management
  • Ensure all correspondence comply with Company standards, are well presented and error free
  • Make your line manager aware of any problems or possible problems during your shift and in a timely manner.
  • Assist in planning and organising company social and trade events, liaise with relevant parties in booking venues, handle guest lists and travel/accommodation arrangements where necessary.
  • Handle ordering and moving of supplies required for events.
  • Assisting with general ongoing projects or adhoc activities outlined by the Head Office manager.
  • Manage Assets as part of our ordering process
  • Flexible to travel to different locations for Business if needed.
  • One the rare occasion you will be asked to work on weekends depending on extensive office changes/setup needs.
  • As a representative of the company always adhere to a professional dress code and uphold professional and ethical standards
  • Strictly adhere to confidentiality of information

Personal Development

  • Attend regular training events or meetings arranged by the Line Manager
  • To actively participate and engage in ongoing onetoone meetings and appraisals with line manager to review development and performance.
  • We expect you to effectively manage own time, workload, and resources and propose innovative ways of working.
  • To participate in DMC related activities, professional and personal, and to actively get involved.
  • Continued personal education and awareness on any information relating to the services and organisation.

PERSON SPECIFICATION

Essential

  • Educated to degree level
  • Have a minimum 2 years experience in a similar role
  • Experience with wordprocessing software and spreadsheets (e.g., MS Office).
  • Knowledge of calendars and scheduling (e.g. Outlook Calendar)
  • Excellent interpersonal skills have a likeable, positive attitude while maintaining
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