Dbs Administrator - Oxford, United Kingdom - Oxfordshire Youth

Oxfordshire Youth

Verified Company

Oxford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Location:
Oxford
Some home working is possible. Travel throughout Oxfordshire and further afield may be required.

Hours of work: 15 hours per week

Job purpose
You will lead on Disclosure and Barring Service (DBS) administration for Oxfordshire Youth. Plus, other administrative support for Oxfordshire Youth.

We are looking for someone who has excellent communication, organisational and IT skills. You will have exceptional attention to detail and be accurate and meticulous in your work.

You will bring an enthusiastic and proactive approach to teamwork; the ability to prioritise workload and having a flexible, adaptable attitude will be needed in this busy role.

Passionate about quality and always organised in your approach, you will be eager to make a lasting contribution to this dynamic and forward-thinking team.

Key responsibilities

To lead on the administration of the DBS procedure, including supporting member organisations to fill in DBS forms, processing these forms and answering queries regarding the process.
To provide excellent administrative support to key roles throughout the organisation, including but not limited to the CEO and board of Trustees. This will include organising and supporting HR administration and ensuring the office is managed to a high standard, amongst other duties.

DBS Administration

To ensure that accurate records, both manual and electronic, are maintained and to provide an appropriate disposal service of confidential material.
To take responsibility for own learning and development.
To issue invoices and keep up to date and accurate records of these.
Promotion of the service to other youth organisations and community groups.
Any other duties commensurate to the post.

Office Administration

To lead on the DBS office administration for Oxfordshire Youth including, but not limited to;
To produce correspondence and other communications.
To ensure maintenance of paperbased and digital filing systems.
To develop and maintain administrative processes and procedures, while continually monitoring and looking to improve effectiveness.
To assist in the preparation of organisational policies and procedures.
To work closely with the Research, Research and Impact Manager to ensure that OY remains GDPR compliant.
Other administrative duties as required by the wider organisation, including HR and finance based tasks.

Our Culture

Everyone at Oxfordshire Youth agrees to:

Have an unwavering commitment to Oxfordshire Youth's vision, mission and values
Attend meetings reliably and participate fully, including being an active listener
Ensure that all work is carried out in accordance with Oxfordshire Youth's guidelines, policies, and procedures
Undergo training that will enable personal and professional development
Undertake any other relevant duty related to the further development, promotion, and sustainability of the organisation as set forth by your Line Manager and/or Senior Leadership Team
Represent Oxfordshire Youth in a professional and appropriate manner at all times including considering punctuality, personal appearance and boundaries, and equity, diversity, and inclusion of all opportunities.

Safeguarding

Understanding that safeguarding children, young people, and adults is everyone's responsibility and you will have access to training and supervision, which is appropriate to the role (including undertaking a DBS check appropriate to your role)
To ensure concerns from young people are responded to appropriately in line with Oxfordshire Youth's policies and procedures

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Specific tasks and duties will be shared at the interview and during the induction process_

What we are looking for

Meticulous attention to detail and a natural enthusiasm for completing work to the highest of standards
Experience in managing databases and complex administrative processes
Understanding of best practice and GDPR requirements
Ability to build effective relationships internally and externally
Experience in an administration role
IT skills including Excel, Word, PowerPoint, Google Suite and CRM systems
A flexible approach to work, including a willingness to take on tasks outside the usual remit and to work irregular hours
The ability to solve problems and think creatively
An unwavering commitment to Oxfordshire Youth's vision, mission and values
Integrity and discretion when dealing with sensitive information
A commitment to treating people equally, being aware of unconscious bias and working proactively and openly to challenge it within your own and within others practice
Respecting differences and challenging prejudice and discrimination
A positive, enthusiastic and cando approach that demonstrates the attributes of a growth mindset
Accountability for the quality of your work and responsibility for maintaining and improving your knowledge and skills

**Other desirable skills