Receptionist - London, United Kingdom - Australasian Recruitment Company

Australasian Recruitment Company
Australasian Recruitment Company
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

THE ROLE:

  • Answering the busy main switchboard telephone and transferring calls
  • Acting as a first point of contact to all visitors
  • Assisting colleagues with queries and administrative tasks
  • Taking pride in the appearance of the office, ensuring its cleanliness and tidiness, especially client
- facing areas such as the front of house and meeting rooms

  • Managing and booking meeting rooms, ensuring all meetings run on time
  • Arranging refreshments for external meetings and ordering lunch when necessary
  • Setting up equipment for presentations, conference calls and video conferencing
  • Accurately distributing incoming post and faxes, and preparing outgoing post
  • Uploading project post onto the document management system (Newforma)
  • Ordering couriers and taxis
  • Booking travel, hotels, restaurants, as necessary
  • Counting in, signing for and packing away deliveries in the appropriate place
  • Assisting with training new starters
  • Supporting Team Coordinators and PAs with ad hoc tasks
  • Scheduling monthly roundups for the whole practice
  • Assisting the Librarian with weekly tasks
  • Creating presentations
  • Creating and formatting documents and posters for events throughout the office
  • Auditing the meeting rooms

THE ESSENTIALS:

  • Wellpresented and professional
  • Strong team player, with a readiness to 'muck in' Excellent interpersonal and communication skills
  • Clear, confident, and polite telephone manner
  • Flexible, with a willingness to tackle a variety of duties and to learn new skills
  • Reliable
  • Good organisational and time management skills
  • Keen attention to detail
More jobs from Australasian Recruitment Company
See all jobs of Australasian Recruitment Company