Senior Adminstrator - St Helens, United Kingdom - Mersey Care NHS Foundation Trust

Mersey Care NHS Foundation Trust

Verified Company

St Helens, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An exciting opportunity has arisen for an enthusiastic and motivated Senior Administrator to join our St Helens Long Covid MDT Assessment and Treatment Service.

The role will provide a comprehensive, confidential, accurate and timely secretarial and administrative service to the team.

The post holder will also be involved in the delivery of the quality strategy, including the establishment of systems and processes.

This is a fixed term post to end March 2024. It is full-time role however part time applicants are welcome to apply.

The post holder will provide a senior administrator role for the Long Covid MDT Assessment and Treatment Service.

As a key member of the team, you will ensure that patients receive a high-quality administration service, and you will contribute to service development and projects in line with service requirements.

Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 11 million people.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services.

Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient.

We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together.

We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.

This is a fixed term post to 31st March 2024.

Interview date TBC

Provide an administrative service to manager and team.
Use own initiative to prioritise workload and escalate conflicting priorities to managers as appropriate.
In the absence of the manager ensure that all relevant staff are kept informed and updated on any issues/queries and seek clarification on what information requires immediate action.
Manage communication systems efficiently and effectively with staff and stakeholders.
Produce statistics, documents, and reports, using various computerised systems], as and when required.
Maintain databases and systems.
Maintain and update the manager's diary and ensure that manager has all relevant papers when attending meeting.
Prepare papers and agendas for meetings as required. Attend and transcribe the notes and distribute accordingly. Set deadlines for typing/checking the notes and gathering agenda items to ensure timely distribution of paperwork.
Coordinate the arrangement of meetings, visits, assessments and appointments for the Manager and colleagues, both internally and externally. Organise hospitality and/or overnight accommodation if required and make necessary transport arrangements.
Maintain comprehensive filing systems for information received.
Complete stock and nonstock requisitions, order goods services and/or equipment for the team and act as authorised signatory where appropriate.
Maintain systems to support the monitoring of annual leave, sickness, carer's leave and study leave.
Supervise other members of the team as required, allocating duties as necessary.
Contribute to team meetings suggesting as appropriate any improvements to service which may be practical in the area.
Contribute to general development initiatives and project work in line with service requirements.
The post holder shall, as necessary provide cover for and undertake duties of absent colleagues.
The post holder shall follow all the policies and procedures of the organisation