Administrator - Warrington, United Kingdom - atg airports ltd

atg airports ltd

Verified Company

Warrington, United Kingdom

4 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overall Job Purpose:

Providing effective administration support to the business units 27.5 hours over 5 days - 9.30am -3pm (hours negotiable)

Key Responsibilities:

On behalf of the business:

Contract Review
Control of enquiries and purchase orders to ISO 9001 requirements
Setting up of Network Sales folders
Seeking approval to tender
Updating enquiry Spreadsheet with submitted enquiry's
Allocation of New Job Numbers against the won enquiry's
Cross referencing of enquiry & projects spreadsheet to keep up to date data
Moving Sales folder to Won on Network
Sending of Order Acknowledgement to client once job number is allocated confirming atg airports Terms & Conditions
Produce Weekly and Monthly Reports
Creating new projects on Sage
Receive incoming calls, handle telephone enquiries and screen senior management calls
Incoming and outgoing post
Booking all accommodation, travel and overseas car hire for the business
Collection of weekly timesheets
Facilitate visitors refreshments and lunches
Control of company archive documents
Stationery stock and ordering
Canteen supplies, order and monitor requirements
External document register, purchase and logging onto register
Operation and Maintenance Manuals, Printing and Binding
Booking offsite conference facilities
Organisation of corporate events, overseas visitors, including travel, accommodation, entertainment and places to visit
Holiday cover for Business Administration Manager

In addition to the duties and responsibilities listed, the job holder is required to perform other duties assigned by the Manager as deemed necessary.

Person specification:

Experience:

Working effectively in an administrative role for a minimum of 5 years
Collating and presenting accurate information in a timely manner
Building and maintaining effective relationships with internal/external customers

Liaising with individuals and teams at all levels

Skills:

Excellent level of computer literacy in Microsoft Word, Excel, Access and the Internet
Able to communicate effectively with good presentation skills
Ability to plan and coordinate effectively
Ability to problem solve and make effective decisions
Highly developed analytical skills
Excellent Customer Service Skills