Personal Assistant - Canada, United Kingdom - The Portfolio Group

The Portfolio Group

Verified Company

Canada, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

The PA will also be responsible for:

To devise and maintain office systems, including data management and filing.
To collate reports in a format as requested.
To assist with incoming calls when the CEO is unavailable.
To produce documentation relating to project work, where required.
To arrange travel and accommodation.
To delegate work in the absence of the CEO.
To organise and maintain diaries and make appointments, including any print outs required for scheduled meetings and preparation of meeting agendas where required.
To assist the CEO to ensure that work assigned by them to other individuals or departments is completed, i.e. follow up on delegated work in order to meet deadlines.
To assist the Department with internal reporting, e.g. reports for the monthly management meeting and Ops Team Reports.
To assist the business with meeting agendas and minutes.
To assist the business to schedule team meetings/reviews.

To be considered for this opportunity it is essential that you have the following:

Ability to think outside the box and work on your own initiative.
All written correspondence to contain clear, accurate and thorough information and meet required departmental standards.
High level of confidentiality, integrity and reliability.
Excellent attention to detail.
Excellent organisational and time management skills and the ability to prioritise.
Excellent communication and interpersonal skills.
Excellent word processing and IT skills, including knowledge of a range of software packages such as Outlook, Excel, PowerPoint, Word and Internet Explorer.
Ability to work under pressure and to tight deadlines.
Ability to research, digest, analyse and present material clearly and concisely.

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