Central Support Administrator - Winchester, United Kingdom - Lane Clark & Peacock

Lane Clark & Peacock

Verified Company

Winchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

At LCP we love what we do, and it shows. We help our clients make good decisions based on insightful analysis, industry expertise, and game-changing technology.

Working across a wide range of sectors, including pensions and benefits, investments, insurance, energy, health, sports, and data analytics, we help our clients navigate complexity in order to take the action that matters.

This job will be working as part of a central support team providing comprehensive administrative support for the Pensions Administration department.

The position requires a well-organised, personable individual with at least a year of experience working within a busy office environment who can work using their own initiative as well as part of a team.

The ability to work to tight deadlines and deliver in accordance with either internal or client service level agreements is a must.

They should be conscientious, reliable, and efficient and display a willingness to learn and help. Accuracy, attention to detail and flexibility are very important attributes.

Key responsibilities:

Opening and scanning of post each day; scanning it to the workflow system and distributing to team members in a timely fashion.
Updating and reconciling postal logs (with both physical and electronic post received each day).
Retrieving archive files on a daily basis and then scanning the required case history to the workflow system. Performing quality checks of the scan in a timely manner.
Provide regular support in the scanning of documentation in line with the departmental paperless policy.
Support the departments daily printing needs with individual cases, taking responsibility for the quality and adhering to internal service level agreements.
Support with bulk print and mailout exercises in accordance with internal deadlines. Take responsibility for the planning and organisation as well as the reconciliation with all exercises.
Monitoring of the team's mailbox, including the allocation of work to the workflow system. Updating the Portal post log with any submissions received to the mailbox.
Assisting the Pensions Administration department in the production or amendment of written or visual material (such as letters, trustee meeting packs, reports, memos and presentations) to LCP's quality standards using inhouse templates and adhering to housestyle rules.
Updating of member records on the Pension Administration system and Member Portal. Creating correspondence with agreed member updates such as change of address, surnames, title, forenames, date of birth, date of marriage and expression of wishes in line with service level agreements.
Administration and ownership of ad hoc tasks such as certificate returns, member Identification forms, banking and member satisfaction in accordance with service level agreements.
Answering telephones, taking messages and passing them to the appropriate team member. May also be required to perform security checks and request or check information by telephone in connection with an individual case.
Support ad hoc requests from the client administration teams such as the booking of internal meetings, including the arrangement of invites, room and ordering of lunches. Issue and update of calendar invites and make travel arrangements.
Processing of any unidentified post, returned post and reporting appropriately in accordance with GDPR.
Update and inform the team leader and others on the current state of all work in progress and outstanding work.
Adhere to a clear desk policy and keep all client and filing areas tidy and secure, sharing responsibility of locking the filing cupboards and drawers each evening
Adhere to the LCP working from home policy to ensure our sensitive data is protected.

This job description describes the principal purpose and main elements of the job.

It is a guide to the nature and main duties of the job as they exist currently but is not intended as a wholly comprehensive or permanent schedule and is not part of the contract of employment.

What's in it for you?

As well as joining a multi-award winning, fun, collaborative, people first organisation where your personal and professional skills will be developed to make you the best you can be, we offer an attractive benefits package designed to promote your overall wellbeing so that you are able to perform to your full potential both in and out of work.

Currently our core benefits package includes:

For you:
access to our internal Wellbeing, LGBTQ+, Multicultural and Women's networks.

For your family:
Life assurance, income protection, enhanced maternity/paternity/adoption and shared parental leave.

For your health: 26 days annual leave (pro-rata for part-time working) plus bank holidays (most of which can be taken flexibly), options to buy & sell holiday, discounted gym memberships, private medical, critical illness and dental insurance through our flexible benefits, eye care vouchers, cycle to work sche