Invoice Administrator - Oldham, United Kingdom - PLANET RECRUITMENT SERVICES LTD

PLANET RECRUITMENT SERVICES LTD

Verified Company

Oldham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Planet Recruitment are delighted to now be working with a well-established client based in Thame.

Due to continued growth are now seeking an Invoice Administrator, who is looking for their next challenge to join their busy team.

We are looking for somebody who has a keen attention to detail, experience of generating invoices and is able to learn new systems quickly.

The role is office based full time, working within a busy office to produce accurate invoices with correct chargesapplied to each customer on a daily basis.

Role - Invoice Administrator

Salary - £28,000 - £32,000

Hours

Location - Oldham

Benefits for an Invoice Administrator:

24 days holiday plus bank holidays
Pension Scheme
Parking Onsite
Private Healthcare

Responsibilities of the Invoice Administrator:

Investigate each live hire contract on a daily basis to assess if ongoing charges are to be applied
Work closely with the hire desk to ensure all live hires are allocated for the correct duration and any amendments during the hire are captured and recorded accurately
Extend all live hire for the appropriate period each day working from reports generated within the hire software
Cross reference pricing against the Customer Purchase Order and seek written agreement where required for additional costs to be applied / obtain a replacement document to be used for ongoing charges
Update and amend any VAT codes in line with Domestic Reverse Charge to produce accurate invoices for clients
Assess offhire dates and times to generate final costs for each hire
Assess any labour element on each project to generate correct costs based on timesheets received
Manage multiple live hires that are on an ongoing hire basis, running reports to capture any charges to be applied that are outstanding to customers
Assisting with invoice queries to investigate customers claims for credit notes and determining if funds are due for refund
Generating credit notes where required and seeking approval from the finance team prior to posting on the system and providing a copy to the customer
Responsibility for the Self Billing Platforms for a range of clients, to include creation of invoices, credits and cross reference of corresponding documents such as timesheets and POD/POC where required (ie Tradex, Ariba)
Raising Invoices for the sale of plant equipment (both for UK and Worldwide Export) using SAP
Understanding and ability to correctly identify the correct VAT codes
Generating weekly and monthly reports to interrogate the open documents on the system that require following up, liaising with the relevant parties to complete outstanding actions

Requirements of the Invoice Administrator:

Invoice Experience
Administration Experience
Experience in a similar role
Outstanding attention to detail
Ability to manage multiple priorities
Strong communication skills
Professional and confident telephone manner
Excellent knowledge of Microsoft packages
Calm under pressure, ability to problem solve and trouble shoot alone and with a team
Making detailed notes on IT systems so that all teams can see progress made on queries
Ability to handle customer complaints calmly to diffuse situations
Dedicated and proactive worker, able to keep concentration in busy environment
Able to adapt ways of work to suit changing processes and procedures
Comfortable using new and different IT Systems.

INDCOM

Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

Planet Recruitment is an Equal Opportunities Employer.