Fleet and Office Coordinator - Bracknell, United Kingdom - PiLON

PiLON

Verified Company

Bracknell, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Due to sustained business growth and our fleet of vehicles expanding, we are excited to have a
Fleet and Office Coordinator joining us
on a permanent basis.

This is a hours/ week part-time role with the flexibility of
hybrid working offered (minimum 2 days/ week in our Bracknell head office).

Salary:
£23,000 gross per annum full-time equivalent, £17,250 gross per annum for 30 hours/ week.

We are looking for an
enthusiastic, pro-active and highly organised individual with
experience working in a fast-paced, preferably SME or hospitality environment.

In this key position, you will make a real difference in strengthening our culture and colleague experience by supporting the operational team with the day-to-day management of our growing fleet (currently 50 vehicles).

Interacting with team members at every level but also with our fleet rental and insurance companies, the Fleet and Office Coordinator role demands stellar organisation skills, efficiency and personality.

Main Objectives of the role

Managing daytoday activities of our growing fleet, including vehicles onboarding and offboarding, processing parking and PCNs notices/ challenges, support with servicing bookings, handling any claims and damages and providing accidents guidance
Ensure vehicle handovers are completed in line with company expectations and procedures
Liaising with the insurance broker to add or remove vehicles and drivers onto the insurance policy and to open up incident claims when needed, providing the required documentation
Ensure that vehicles safety checks are done periodically as per company standards and procedures and take corrective action or escalate when that isn't the case
Manage the organisation of birthday cards and other recognition to maintain a peoplefocused culture
The smooth running of the office activities to ensure a clean, healthy work environment conducive to an engaging and productive workplace

Do you have what it takes?

Excellent attention to detail, organisational and time management skills in a relentless environment with a constant shift of priorities to meet tight deadlines
Approachable, with a positive personality and pleasant disposition but also confident and assertive when needed
Exceptional interpersonal skills to build trusted relationships across the business
Advanced capabilities of the Microsoft Office package and generally IT minded
Diplomatic and able to inspire confidence, with a thorough and professional approach
Comfortable working with conflicting priorities and able to work under pressure
Attention to detail and good reporting, planning, and administration skills
Ability to deal with challenges in a calm and professional manner

Desirable but not essential

Understanding of insurances, vehicles and mechanical work
Experience of fleet management is desirable

Perks on offer

23 days of holiday per year, excluding Bank Holidays
Up to £2,000 reward for successful recommendations as part of our referral scheme
Significant savings on daily shopping through our benefits portal
A supportive culture and a great team with exceptional talent and experience
Trained Mental Health First Aiders support
Annual training budget so you can focus on your personal and professional development and much more

About us:

PiLON is an award-winning, multi-trade contractor, providing planned maintenance and refurbishment of buildings for the social housing sector. We collaborate with our clients to transform people's homes and deliver high-quality living, working and learning environments.

We genuinely believe that it is the people in our business who make it all happen which is why we are committed to developing colleagues and enhancing their experience so they can thrive, collaborate, feel valued and show agility in delivering our commercial plan.

Everyone should feel comfortable bringing their whole selves to work because we value all backgrounds, experiences and cultures.

Our differences make us stronger so join us today if you want to make an impact and help transform people's lives.