Events and Lettings Officer - Norwich, United Kingdom - Langley School

Langley School

Verified Company

Norwich, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Role

We are seeking to appoint an enthusiastic individual with vision, drive and commercial expertise to lead the School's commercial provision, including lettings, holiday clubs and outdoor activities.

Our two heritage sites are home to a variety of outstanding facilities which provide the perfect setting for a plethora of events, including conferences, sports hire, weddings, and residential stays.

The Events and Lettings Officer (Maternity Cover) will enjoy promoting these facilities and organising commercial lets and hire, liaising closely with clients on their requirements for functions, weddings, conferences, seminars, and residential courses, as well as corporate and private hire events.

The Events and Lettings Officer (Maternity Cover) will have an appetite to develop the School's commercial offering further, working closely with the School's existing customer base whilst actively reaching out to new clients to expand the School's commercial network.

In addition to the coordination of business opportunities the Commercial Coordinator will offer administrative support to the Chief Operating Officer (COO), assisting with the development of strategic projects across the School.

Working closely with the COO, you will build upon existing portfolios for the School's non-term time lettings programme for local, national and international residential groups.

Purpose and job specification

Work with the COO and the marketing team to develop the School's facilities to offer opportunities as a conference centre and to attract event organisers to offer concerts, weddings and other highquality events.
Maintain, develop and coordinate all aspects of commercial letting opportunities, across both sites.
Liaise with the finance team to ensure that billing is completed in a timely manner.
Liaise with the support teams, academic staff and boarding staff to plan, coordinate and prepare for lets.
Have the ability to address purchasing for the organisation, ensuring best value for money for the school where necessary.
Provide a high quality secretarial and organisational support to the COO and reception cover.
Act as a key liaison point between the Leadership team and other key parties setting up meetings as appropriate and maintaining good communications.
Arrange travel and accommodation and processing expense claims, as required.
Take notes or dictation at meetings and to provide general assistance during presentations.
Receive and handle telephone calls professionally, redirecting or taking messages and using initiative to deal with queries.
Organise and effectively maintain multiple diaries and appointments, assessing priority of appointments and reallocation as necessary.

Skills and experience

A strong degree of professionalism.
An ability to work independently and under one's own initiative.
Excellent literacy, numeracy and IT skills.
Good administrative and communication skills.
Strong attention to detail.
Experience working within a similar sector where transferrable skills can be applied.
Understanding of the activities market, using an established network to maximise opportunities available.
A selfdriven and motivated attitude to work.
Experience of managing budgets.
Enjoyments of working with people.
Willingness to work occasional weekends, as required.
Excellent customer service skills.