Office Administrator - Tiverton, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Tiverton, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are on the search for an Office Administrator to join our vibrant, busy, hardworking and welcoming team.

This role can either be full time or part time depending on circumstances. We are keen to get the right person into the post.

Duties and responsibilities will include:

Create reports using Excel and process information from them
Secretarial duties for partners and other members of staff
Maintain and update customer information to ensure GDPR accurate
Service invoicing for clients
Day to day management of bank transactions
Supplier invoice processing
Coordinate with the receptionist for the distribution of post/paperwork to staff and clients
Manage H&S requirements throughout the office
Basic IT knowledge preferable
Contact with HMRC via phone and letter
Working closely with the receptionist to ensure business continuity
Liaise with the cleaner to ensure standards are being kept up
Liaise with landlord for business issues
Liaise with MDDC for council issues/parking permits
Organise internal meetings for staff
Manage meeting room calendar for meetings with clients etc
Set up online meetings
Arranging mandatory training for staff on an annual basis
Ensuring all insurance documentation is kept upto date
Updating Registered Business list biannually
Contract management with suppliers including rates