Ifm Admin - Newbury, United Kingdom - Mitie

Mitie

Verified Company

Newbury, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Base Location - Newbury

PURPOSE

Support the technical estates team in the operation, administration and delivery of the Fleet and FM contract. Ensuring the objectives match the overall strategy for service delivery.
Support the delivery of projects across fleet and property ensuring open actions and objectives are closed in a timely manner.
Create great connections across our business and partners to bring the best outcome for all parties.
Support the endtoend service delivery of the fleet contract, enlisting the support of our subcontractors.
Support the creation of a new project directory

Job objectives and responsibilities

Support the financial processes for the team ensuring that finance is tracked, project progress is updated, and monthly reporting is provided to agreed timescales.
Support the creation of and distribution of charging infrastructure reports.
Assist with KPI's and manage SLA's where necessary.
Raise and track Change Management Requests for the team, ensuring changes are raised in a timely manner and tracked through to approval.
Support with our internal IT process, registering new technology requests and seeking approval to utilise systems.

Main duties

Track financial progress and provide reporting as necessary in the team project trackers.
Carry out reconciliations for invoices and support the approval process.
Work with the privacy, legal and IT teams to progress internal technologies.
Assist with reporting and collating information as required.
Be able to work virtually as well as in the office, attend calls and face to face meetings throughout the working week with customers, suppliers, and team members.
Undertake any additional duties or responsibilities that are deemed required by the business and support the daily operation.
Take the lead on the governance process for charging post installations, track installations and help maintain delivery timelines.
Record and save as built drawings for the estate, tracking progress of charging post installations.

Profile

Personal Skills

Good team worker with an ability to provide effective support for all team members
Strong influencing skills, well organised and detailed in their approach to work.
Good communicator who can communicate in a range of ways across our team and across our supply chain including our partners.
Able to work in a partnering environment and develop relationships.
Confident and committed to providing a high quality, professional service
Ability to develop a good understanding of our Stakeholders requirements
Excellent Customer Service skills ability to build and maintain rapport
Excellent written and verbal communication skills

- **Adaptable and flexible in approach to work required.