Junior Medical Secretary - London, United Kingdom - King's College Hospital NHS Foundation Trust

King's College Hospital NHS Foundation Trust

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The post holder will be responsible for providing a comprehensive, wide ranging, high quality administrative support to the General Surgery Department.

Duties will include general junior secretarial services,

typing and checking of patient letters using the hospital systems, assisting in the maintenance and development of effective information systems and support the continuance of high standards of professional practice throughout the Department.

In addition to these on-going duties, the post holder will be required to perform ad-hoc tasks as required to fulfill both departmental and trust objectives.

The post holder will be expected to exercise initiative, prioritise conflicting work demands and
effectively communicate verbally and in writing with the consultants, multi-disciplinary team, internal departments and external agencies to ensure continuity in achieving excellence in patient
care.

Compose letters for dispatch
Ensure that all daily tasks and ongoing workloads are prioritised and completed within agreed time frames.
Provide a comprehensive secretarial service to the agreed individual's, ensuring confidentiality at all times
Maintain/develop both manual and electronic general filing systems on behalf of your manager
Any other general secretarial duties to support the departments objectives.
Assist other secretaries as required.
To undertake any other duties and responsibilities as required.
Manage and answer telephone calls related to the service, ensuring that queries are dealt with in a sensitive and effective manner and problems are promptly and efficiently resolved
Receive and action telephone calls as appropriate, liaising with other members of staff, outside agencies and members of the public.
The post holder is required to follow Trust Values, policies and procedures which are regularly updated.
The post holder will ensure acceptable standards of data protection are maintained in accordance with the Data Protection Act and will comply with all Trust Policies and Departmental policies and procedures.
In carrying out the duties of the post, the employee is required to work in accordance with the policies and procedures of King's College Hospital, including Health and Safety, confidentiality, data protection and equal opportunities. King's College Hospital operates a no smoking policy.

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and around 14,000 staff based across 5 main sites in South East London.

The Trust provides a full range of local hospital services across its different sites, and specialist services from King's College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in Bromley.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan.

In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus.

Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.

The trust-wide strategy Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do.

By being person-centred, digitally-enabled, and focused on sustainability, we can take Team King's to another level.

JOB SUMMARY:

The post holder will be responsible for providing a comprehensive, wide ranging, high quality administrative support to the General Surgery Department.

Duties will include general junior secretarial services,

In addition to these on-going duties, the post holder will be required to perform ad-hoc tasks as required to fulfill both departmental and trust objectives.

The post holder will be expected to exercise initiative, prioritise conflicting work demands and effectively communicate verbally and in writing with the consultants, multi-disciplinary team, internal departments and external agencies to ensure continuity in achieving excellence in patient care.

MAIN DUTIES AND RESPONSIBILITIES
Secretarial/Administrative responsibilities

Compose letters for dispatch
Ensure that all daily tasks and ongoing workloads are prioritised and completed within agreed timeframes.
Prioritise incoming correspondence and ensure it is promptly dealt with by the appropriate member of staff.
Provide a comprehensive secretarial ser