Facilities Assistant - Liverpool, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Liverpool, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reporting to the Facilities Team Leader, the primary role is to assist with administration/practical support on bespoke projects. This includes maintenance inc.

decorating (painting), Health & Safety, space management, security, ensuring compliance withinlegislative requirements, assistance with the strategic review and development of the firm's health & safety policies and associated staff across multiple locations.

Key responsibilities will be:

General maintenance i.e. light bulb changes, decorating, carpet cleaning etc.
Overseeing meeting room support requirements, which include (but are not limited to):
Room layout changes
Liaising direct with staff and clients
Assist with offices moves
Access control upkeep which includes creating access cards
Assistance on facilities management helpdesk, where necessary
Daily kitchen upkeep i.e. stock check, replenishments (milk, tea, coffee etc).
Maintaining records and documentation in accordance with legislative requirements, office health & safety policies, permits and assessments
Car park management
Facilities administration
Scheduling training sessions, room set up and upkeep of spreadsheets including SelectHR Learning & Development Module
H&S roll out and completion of DSE assessments and pregnant worker assessments
H&S administration and formal record keeping
H&S training and inductions
H&S Accident investigation and replenishment of stock and upkeep of firm wide records
H&S upkeep and review of firm wide first aider list, nominations and records to include monthly checks in accordance with The Health and Safety (First-Aid) Regulation 198
H&S Upkeep and review of firm wide fire marshal list, nominations and records to include monthly checks in accordance with The Regulatory Reform (Fire Safety) Order 2005.

To be successful in this role you will be able to demonstrate:

Good IT skills
Flexibility in approach and willingness to work outside normal office hours, if required
Good organisational skills and diary management
Maintenance experience
Good customer service skills
Ability to operate in a busy environment and work under pressure
Accuracy and attention to detail
Willingness to attend other UK offices when required

Desirable: