Event Administrator - Kensington and Chelsea, United Kingdom - Love Success Plc

Love Success Plc

Verified Company

Kensington and Chelsea, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Event Administrator:

Job Reference: CLEVE

Date Posted: 19 March 2024

Recruiter: Love Success plc
Location: Kensington and Chelsea, London
Salary: £115 Per Day
Sector: Administrator/ Office Assistant/ Data Entry
Job Type: Temporary
Duration: 3 months
Work Hours: Full Time

My client are a global publishing organisation who are looking for an Event Administrator to join their vibrant and dynamic team

This is an amazing role starting immediately. Previous event experience is key, and being able to liaise with various stakeholders, and external suppliers is essential.

This role will be a hybrid position - 3 days office based/2 WFH
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KEY TASKS/OBJECTIVES:
Event Content and Programme Development

Coordinate the speaker nomination, selection and confirmation process
Develop and manage relationships with speakers, scheduling recording session and tech tests
Manage and document the endtoend customer journey for speakers
Initiate, coordinate and participate in meetings with speakers and speaker management suppliers.
Work closely with the virtual event production company and/or onsite logistics teams to ensure the smooth running of speaker programme
Pre and postevent administration including contracting and invoicing processes

Administration

Manage speaker budgets and sales tracking
Manage the speaker contracting process
Develop and maintain relevant databases of speakers, event schedules etc
Support wider Commercial & Events team in processing invoices and POs, ensuring relevant ledgers are kept uptodate and assisting with other tasks when required
Manage the live events inbox, responding quickly and proficiently to customer queries

Event Delivery

Work closely with the wider events team to ensure the smooth delivery of all events
Develop and maintain excellent working relationships with all relevant stakeholders, resolving any issues swiftly and professionally

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Marketing support

Support the marketing team on an adhoc basis during busy periods. Tasks may include
Helping to keep the website updated
Posting on social media accounts
Collating and managing PR cuttings file

***
Personal Requirements

Meticulous attention to detail and accuracy
Great Word, Excel and PowerPoint skills
Positive, enthusiastic approach and ability to work on own initiative
Excellent time management, organisation and prioritising skills
Proven ability to work under pressure and to tight deadlines
Excellent spelling, grammar, writing and communication skills.
Team player, reliable, approachable, hard worker, flexible
At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all._
Love Success is proud to serve as an Employment Agency for this vacancy._