Administrative Assistant - London, United Kingdom - Ares Management

Ares Management
Ares Management
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
Over the last 20 years, Ares' success has been driven by our people and our culture.

Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future.

Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

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Job Description:


Role Summary:


The Admin Assistant will be responsible for providing administrative assistance for professionals within the Finance & Operations teams within the Ares London Office, as well as providing remote admin assistance to professionals within our Ares Stockholm Credit Team.

The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills.


Primary Functions and Essential Responsibilities:
Meeting management

  • Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
  • Liaising with other Executive Administrators globally when necessary.
  • Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains and ground transportation; arranging Visa's where necessary and creating detailed travel itineraries.
  • Minimal editing of PowerPoint documents and general correspondence (internal and external)
  • Printing and binding marketing presentations.
General Administration

  • Timely collection and processing of team expenses for both cash and American Express using the company expense system.
  • Coordinating deal signings both Wet Ink and DocuSign. Printing signature pages for Wet Ink and collecting signatures from relevant Ares Signatories.
  • Uploading Quarter end Investor documents to Intralinks and maintaining the Intralinks database.
  • Supporting the other Executive Assistants where necessary.
  • Phone coverage for the team and taking detailed messages.

Education:


  • Bachelor's Degree a plus but not essential
  • Minimum 24 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.

Experience / Skills Required:

  • Strong attention to detail and highly organised.
  • Strong client service orientation.
  • Effective prioritisation of multiple professionals.
  • Experience in travel coordination; domestic & international.
  • Excellent written and verbal communication skills.
  • Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
  • Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.
  • Prior experience working with DocuSign and Intralinks is a plus.
  • Experience in financial services a plus.
  • Good judgment as to when to escalate issues vs. solving problems independently.
  • Working in a team of professional Executive Assistants to support and cover the business requirements where necessary.
Reporting Relationships

Administrative Manager
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