Executive Assistant - London, United Kingdom - Tate & Lyle Sugars

Tate & Lyle Sugars

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

ASR Group is the world's largest refiner and marketer of cane sugar, with an annual production capacity of more than 6 million tons of sugar.

The company produces a full line of grocery, industrial, food service and specialty sweetener products.

Across North America, ASR Group owns and operates six sugar refineries, located in Louisiana, New York, California, Maryland, Canada and Mexico.

In the European Union, the company owns and operates sugar refineries in England, Portugal. ASR Group also owns and operates mills in Mexico and Belize. The company's brand portfolio includes the leading brands Domino, C&H, Redpath, Tate & Lyle, Lyle's and Sidul.

OVERVIEW

The purpose of the role is to provide efficient and comprehensive administration support to a designated business area(s) for a wide range of business processes and events.

DETAILED ROLES & RESPONSIBILITIES
Administration duties will be varied and wide-ranging but will most likely relate to the following main areas:
The role has four fundamental areas of responsibility

Office Manager for the Bedford St Office
PA to the President of ASRG Europe
PA to the CFO of International Operations
PA to the Culture Committee reporting to the Senior Director of Human Resources for ASRG Europe
Office management such as:
Overseeing the day to day running of the office; ensuring inventory of supplies, working environment standards, acting as the primary point of contact between the building management and Company and coordinating regular facilities services
Compliance & Legal such as:
Ensuring compliance with data protection regulations
Filing and archiving business information in accordance with data retention policies
Events & Communications such as:
Organising visits and managing guests, including site tours and room bookings
Supporting key communication events like Roadshows
Managing internal communications through various methods including Sugarnet
General event management and coordination
Procurement such as:
Processing invoices and managing vendors, goods and services in adherence with the SAP procurement process
Purchasing equipment/services as needed by your business area(s)
Identifying crossfunctional efficiencies in sitewide purchasing
Travel & Expenses:
Diary and expense management for designated teams/individuals
Travel coordination
Safety & Wellbeing such as:
Participation in core safety committee and quality activity
Coordination and support for wellness initiatives across site
TMA responsibility for designated business area(s)
Community, Culture & Engagement such as:
Coordination and preparation of induction and onboarding programmes for new joiners
Lead coordination role for culture committee activities
Managing suggestion schemes and supporting communication efforts at site location
Organising and supporting community involvement initiatives
Managing IT community processes
First point of contact for your business area(s) in relation working environment/facilities needs
General:
Any additional support as reasonably required including cover support for wider administration group
Management of one Administrative Assistant (full people management responsibility inclusive of development and performance management)

SUPERVISORY RESPONSIBILTY

1 direct report

WORK EXPERIENCES
Experience in a similar role required

EDUCATION REQUIREMENTS

No specific education requirements although a good level of literacy and numeracy will be required

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)

Computer literate advanced MS Office skills (essential) with experience in SAP (preferred)
Attention to detail and accuracy
Administrative efficiency and excellent organisational skills
Ability to work unsupervised and with mínimal supervision, demonstrating initiative
Ability to multitask and work on multiple projects simultaneously, whilst achieving challenging deadlines
Excellent communication skills, verbal and written to liaise positively with all people in the business and externally with key stakeholders
Strong commitment to exceptional customer service

At Tate & Lyle Sugars, the group's values are the cornerstone of our success.

Leadership - our goal is to be the leader in every arena in which we compete.
Teamwork - our strength is magnified when we work together.
Integrity - honesty and trust are the foundation of our success.
Service - we know that the people and communities in which we operate are crucial partners to our success.
Sustainability - the member companies of ASR Group are committed to sustainable agricultural and business practices.