Receptionist/administrator - London, United Kingdom - Turcan Connell

Turcan Connell

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Advert

We have an opportunity for a Receptionist/Administrator to join our Office Services team and be based in our London office on a part-time 12 month fixed-term basis.

The role will be based in our London office, Monday to Friday, 5 hours per day, 25 hours per week.

Responsibilities
This role has a wide variety of duties, which include and are not limited to:

Main key holder for the office;
Point of contact onsite for any building management issues arising and liaising with building security as required;
Completing daily checks in the office including the lighting, heating/cooling and cleanliness/tidiness of the office space, recording any issues to report for remedy to the Facilities and Contracts Manager;
Greet and welcome all clients, visitors, and colleagues to the office between agreed hours;
Monitor and ensure the reception (and wider office) is kept tidy;
In the event of fire and/or any other emergency requiring employees to leave the building, to be responsible for ensuring there is a definitive list of those who were in the office;
Provide full support for all meetings held in London office including preparation of meeting rooms and assist in the arrangements for catering provisions. Provide tea/coffee/water/biscuits in room for all requested meetings;
Process any incoming mail that has bypassed the Royal Mail redirection;
Scan any incoming mail to the Company Secretary;
Forward the hard copy to the Company Secretary;
Liaise with the Company Secretary monthly to obtain an updated company list to facilitate the identification of TC mail to the London Office;
Liaise with Edinburgh Records team regarding principal documents;
Ensure all outgoing mail is stamped appropriately or in a prepaid envelope (Edinburgh Office) and taken to the Post Office or post box;
Book and organise couriers and taxis for colleagues as requested;
Manage petty cash;
Provide office supplies via Edinburgh for visiting colleagues and maintain adequate stock within London office;
Provide general administration support for employees within office i.e. photocopying, faxing, scanning, printing etc; and
Provide remote administration/document production support for colleagues.

Skills/Qualifications

Experience in dealing with internal clients/the public/clients face to face;
Communication skills and the ability to communicate well with people at all levels;
Can work on own initiative;
Good organisational skills;
Flexibility and adaptability;
High attention to detail required;
Familiar with iManage and Microsoft Office package;
Ability to use the various online/in house software packages to organise taxis, couriers etc, as may be introduced from time to time;
Ability to type minimum speed 50 wpm; and
Work with other team members to ensure consistency of practices.