Administrator - Leeds, United Kingdom - Page Personnel - UK

Page Personnel - UK

Verified Company

Leeds, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Great competitive salary of £24k

Amazing opportunity for progression and development

About Our Client:

Page Personnel are recruiting an Administrator on behalf of their client specialise in law, trade marks, chemistry and engineering.

The key responsibilities of the Administrator are:

Keeping electronic filing system well organised
Monitoring of a number of electronic mailboxes
Attaching all documents received to the efile and marking for the relevant person to action, following agreed procedures based on document type
Monitoring both internal and government web portals to ensure official documents are processed correctly on our internal systems
Uploading to efiles and/or distributing received faxes to relevant people
Assisting with the preparation of files for archiving
Maintaining documents stores of valuable, original documents for key clients
Marrying up of letters produced with official documents and posting them to the relevant Trade Mark Office/Foreign Associate/Client
Preparing documents and bundles of case files for posting
Opening, logging, scanning and distributing post
Completing electronic documentation for special postal services (including overseas deliveries)
Franking mail ready for post collection
Ensure all outgoing mail is collected from Royal Mail on a daily basis
Ordering and tracking courier collections and deliveries
Liaising with relevant stake holders to ensure correspondence is processed and forwarded to clients in a timely manner
Accepting deliveries and moving these to appropriate locations
Ordering stationery
Internet searching and downloading of trade mark information/documents
Maintaining paper supplies in fax machines and photocopiers

The Successful Applicant:

The successful Administrator will have/ be:

Office experience and knowledge of filing systems, ideally from a legal practice.
Excellent attention to detail and very high standards of accuracy.
Able to retain and use information provided to allow recognition and consistent processing of documents
Must be flexible and be able to undertake a variety of tasks as required.
Able to work effectively on own initiative without constant supervision, at times under pressure.
Able and willing to raise issues with stakeholders or manager in a timely and respectful manner.
Experience of standard packages: Word, excel, Outlook and internet browsers.
GCSE (or equivalent) in English and Maths

What's on Offer:

Annual performance bonus + agile working policy + pension + life insurance + private medical and dental + PHI + season ticket loan + 27 days holiday per annum + holiday purchase scheme