Personal Assistant/admin Team Leader - Woodthorpe, United Kingdom - Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust

Verified Company

Woodthorpe, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

A position has become available to join our friendly team within Low Secure & Community Forensics.

We are seeking an experienced Personal Assistant to support our Clinicians and also provide oversight and supervision to our admin colleagues.

Previous experience within Leadership & Secretarial role's necessary.

The post will be responsible for the day-to-day support and supervision of admin staff in Low secure & Community Forensics in addition to this ensuring an excellent administrative support is provided to the clinical staff.

You will have the following:

Educated to NVQ Level 4 standard or equivalent level of knowledge and experience.

Significant experience in a recent similar role, including the supervision of staff.

Extensive working experience of MS packages

Preparing Meeting Agenda's & Minute Taking

Support with recruitment processes

Knowledge of procedures in relation to providing a safe working environment

Working knowledge of patient information systems

Working with mínimal supervision and using own initiative

Excellent communication skills, with staff at all levels, patients and outside agencies

Excellent organisational skills, office management and the ability to prioritise and work to set timescales

You will work under the direct supervision of the Admin Manager

Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day.

We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire.

Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.

As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire.

We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We are committed to flexible and agile working, including the opportunity to join our bank.

Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.

We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network.

Health and Wellbeing Champions Network and Menopause Champions.

We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.

If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you

TeamNottsHC

Responsible for all aspects of secretarial support, and for ensuring that accurate work is completed within the time limits and standards set.

Working to optimum in terms of efficiency and organisation

Take appropriate action from messages received and ensure that all information is transmitted to relevant parties or actioned appropriately.

Co-ordinates a comprehensive administration and secretarial service - prioritising, delegating, organising departmental workloads

To work closely with the other Personal Assistants and Admin Team Leaders to ensure consistency across the Care Unit, peer support and absence cover arrangements are in place

Produce high quality reports within agreed deadlines as required

Production and collation of complex and sensitive documents to include composing and typing letters and other documentation as required

To assist as appropriate on any local projects, ensuring that they are undertaken with mínimal disruption and maximum communication.

To arrange away days or conferences as delegated.

Facilitate meetings, investigations, disciplinaries, including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking

Ensure actions resulting from all meetings and other working parties are time lined and undertaken

To source and precis information as required

To work within the provisions of the Trust Health and Safety Policy, with responsibility for health and safety in relation to admin staff supervised and common areas to ensure that a safe working environment is maintained for staff, patients and visitors and to ensure that the Trust's assets are secure at all times.

To participate in own appropriate training courses or updates in accordance with mandatory requirements and/or individual Personal Development plans

To be able to work flexibly and provide cover which may include the requirement to travel to different sites

To undertake any other duties that would be a reasonable expectation of the role

Please note this post does not meet salary and or skill level required for a Skilled Worker Visa.