Executive Assistant - Cambridge, United Kingdom - University of Cambridge

University of Cambridge

Verified Company

Cambridge, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role Overview

The Vision for the Cambridge West Innovation District is to bring together Academia, Strategic Commercial Partnerships, Entrepreneurs and the Community in a carefully curated ecosystem, to help solve some of the world's most complex problems.

The Director's role is to implement the Vision.

Role Purpose & Responsibilities

The Executive Assistant to the Director of Cambridge West will provide the highest level of professional assistance, undertaking administrative tasks and supporting the development of the Innovation District.

You will coordinate and manage scheduling, prepare and organise strategic materials, support board meetings, and liaise with internal and external stakeholders on the Director's behalf.

You will serve as their eyes and ears; connecting organisations, projects, and critical business information, ensuring meetings and materials effectively deliver against their priorities.

As such, you are expected to handle sensitive, confidential information with discretion.

Day-to-day, you'll manage the Director's diary, balancing competing priorities and understanding the need for flexibility within busy schedules. You'll liaise with people at all levels internally and externally, quickly establishing rapport and providing information as required.

Key responsibilities include:

Arranging meetings, travel and drawing up itineraries
Interacting with internal and external stakeholders
Ensuring the Director's office correspondence is processed efficiently
Drafting correspondence on behalf of the Director as appropriate
Supporting the Director with Governance matters, including Board meetings (collating materials, preparing briefings, drafting agendas, or taking minutes)
Coordinating with HR and the Estates Division on recruitment matters for the Innovation District; provide financial administration.
Managing small projects across interdisciplinary teams as required.

About You
For this role, you'll possess the following qualifications, skills and experience:

Educated to degree level/ Level 6 qualification or equivalent experience
Demonstrable experience as an executive assistant in a large organisation
Competence with standard IT packages including Microsoft Office
Prior experience with CRM systems (desirable)
Experience of working in busy environments identifying the strategic requirements of the team to prioritise work
Strong organisational and problem solving skills
Excellent attention to detail, communication and interpersonal skills
Basic financial acumen to manage and report upon operational budget and expenses

Benefits of working at the University of Cambridge include:

Competitive rates of pay with automatic service related pay progression and annual cost of living increases;
Generous annual leave allowance
Flexible and hybrid opportunities;
Generous maternity, adoption and shared parental leave entitlement and other family friendly schemes (e.g. workplace nurseries)
An autoenrolment pension scheme, with a generous employer contribution;
Travel benefits and retail discounts at over 2,000 local and national stores;

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.