Corporate Team Assistant - London, United Kingdom - Greystar Real Estate Partners LLC

Greystar Real Estate Partners LLC

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role Summary:

The Team Assistant - Corporate supports the Office Manager in providing day-to-day organisational and business administration support to the Senior Team Members supporting Greystar Europe.

_ Key Role Responsibilities:
_

Sets up meetings issuing calendar invitations, booking rooms and relevant catering, collating/distributing documents. Prints and prepares documents for presentations, training courses and to meet the legal/compliance requirements of the business.
Books worldwide travel and accommodation in line with company policies.
Prepares expense reports in compliance with the Travel & Expenses policy or other Finance processes.
Undertakes varied tasks including booking and managing meeting rooms, welcoming and responding to the needs of callers and visitors, providing hospitality and logistics support and receiving and distributing post and dealing with outgoing post and courier requests.
Accurately maintains spreadsheets, databases and records of information to ensure the smooth running of the corporate office; retaining documents in line with document retention policies and reporting on/providing information for manager's use as appropriate.
Works with the Office Manager and Executive Assistant, to assist with the planning and organisation of corporate and team events, including liaising with venues, organising catering and other supplies, preparing agendas and being present to coordinate on the day, where required.
Helps to maintain uptodate templates for the business, including functionspecific documents for legal/finance etc.
Sets up new suppliers and processes invoices.
Provides additional adhoc administration support as required.
Participates in the wider business support community by sharing best practice and provides cover for colleagues during periods of absence.

_ Organisational Responsibilities_

Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organisational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s).
Demonstrates appropriate safe behaviours in accordance with Company, property, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor/resident injuries or accidents, or other safety issues to appropriate individual(s).
Identifies areas for improvement, offers suggestions to improve efficiency and productivity, and implements ideas that achieve operational excellence.
Keeps abreast of current changes in technology, processes, and standards within the area(s) of responsibility by attending internal and external training classes.

_ Knowledge & Qualifications:
_

A good rounded education (GCSEs/A Level) or equivalent experience in secretarial or administrative support
IT literate and proficient with in PowerPoint, Word, Outlook and Excel (to at least Intermediate level)
An understanding of building/office environment Health & Safety practices.

_ Experience & Skills:
_

Essential:_
Experience in a similar position, providing operational administrative/business support within a busy, fast paced, professional and confidential environment dealing with bluechip clients.
Strong written and verbal communication skills including the ability to prepare commercial standard business correspondence, reports and other documents.
Strong relationship building skills necessary to engage and influence managers and team members to deliver to deadlines and achieve results.
Good attention to detail with the ability to identify errors and anomalies in documents and reports.
Excellent organisational skills, including the ability to prioritise and demonstrate good judgment under pressure.
Good attention to detail with the ability to identify errors and anomalies in documents and reports.
Discretion and the ability to handle sensitive/confidential information.
Proactive and able to work effectively both independently and as part of a team.
Demonstrated ability to be flexible and adaptable to changing priorities.
Highly Desirable:_
Experience working in professional or financial services.
A qualified firstaider and/or fire warden.