Bid Coordinator - Tayside Region, United Kingdom - Robertson Group

Robertson Group
Robertson Group
Verified Company
Tayside Region, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Overview:

Some see chaos. We see the start of something big.
Role Bid Coordinator


Location:
Tayside

Challenges. Opportunities. Solutions. At Robertson, we see them our way. We're bold enough to ask questions. Brave enough to look at things differently. Confident enough to be ourselves. Join us and you'll join the UK's largest family-owned construction, infrastructure, and support services business. And as Bid Coordinator you'll be part of a team that's doing incredible things - for ourselves, for the built environment around us, and for a truly sustainable future


Your new role:

What you'll do:


  • Document control / responsible for the safe storage of Bid documentation (legal, ITTs, PQQs, tenders/bids, Gateways, and any other Client correspondence).
  • Assisting in setting up Projects on Robertson Document platforms.
  • Assist in downloading Bills of Quantities into Estimating and Document Control Systems (Autodesk Construction Cloud, BIM Docs Tender Module and Causeway).
  • Prepare and submit monthly reports on behalf of the Pre Construction Director, analysing and setting out numerical information / statistics.
  • Coordinate and process all Tender Sub-Contractor and Supplier returns within the Common Data Environment.
  • Monitor and report on Common Data Environment information issues / releases through the Bid period.
  • Coordinate, Prepare and Submit Weekly Tender Reports to Group colleagues.
  • Coordination of Bid Technical Workshops with internal and external stakeholders.
  • Assist the Bid Team in the completion of Prequalification Questionnaires, presentations, and tender submissions to strict deadlines (i.e., Bid Launch, Mid-Bid Client and Internal / MD, Finalising, Gateway, Client Submission).
  • Support Bid Team in compilation of Bids including hard copy preparation of drawings/Client ITT documentation.
  • Support Pre Construction Director and core team in administrative duties, including attendance and minute taking at Bid Team meetings, drafting agendas, capturing, and tracking any actions.
  • Ownership and maintenance of Common Data Environments and document libraries (Autodesk Construction Cloud, Regional Hub).
  • Liaise with Tayside Project Office Lead to ensure adherence to Robertson processes and procedures relating to the Bid process, systems training and document control (Bid).
  • Maintain and update the subcontractor database and seeking continuous feedback from site teams.
  • Support the team to enhance the final Bid submission utilising appropriate software packages.
  • Maintain and update libraries of common responses.
  • Maintain supply chain relationships and liaison, organising appropriate workshops and Supply Chain Partner meetings.
  • Support the development of the As One programme.
  • Liaise with Client team on Invitation to Tender documents.
  • Assist with answer planning, development of win themes, review, and format draft responses for Pre-Qualification Questionnaires and tender documents received.
  • Assist the Pre Construction Director by ensuring that all parties responsible for the relevant elements of the precontract project execution plan are identified and that the elements are being progressed.
  • Support with compilation of all Gateway Checklists (GW
  • GW4) for all projects.
  • Assist the Regional Business Development Director and Pre Construction Director by ensuring Dynamics systems are kept up to date and Gateway Meetings arranged and signed off on this system.

About You:


  • Experience in the use of document control information systems and office administration
  • Able to work on own initiative, unsupervised, whilst maintaining a high standard of work.
  • Able to work as part of a team and integrate with different personalities and styles.
  • Ability to multitask and prioritise with excellent organisational skills
  • Detail orientated with a methodical and precise approach.
  • IT/Business Systems Skills.
  • Excellent communication skills both written and verbal.
  • Helpful, positive, and flexible approach.
  • Reliable and honest

Who we're looking for:

People are at the heart of everything we do and achieve at Robertson.

To fit right into the team you'll be polite and respect other people's opinions; look for opportunities to learn; understand that processes and procedures really do matter; positively represent Robertson and contribute to the success of your team and our business.


What's in it for me:

Working the Robertson Way
Joining us isn't just about seeing things our way. It's also about working the Robertson Way too, by bringing our 5 guiding principles to life. Here's what that means


We listen


Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.


We are professional
Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to d
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