Mail Administrator - Kilmarnock, United Kingdom - Scottish Prison Service
Description
To ensure the effective and efficient management of all incoming mail in line with SPS Policy & Standard Operating Procedures- Responsibilities- Process all mail received into the establishment, ensuring items are counted and confirmed, signing for special and recorded delivery mail.- X-Raying, scanning and other initial security checks on mail.- Correctly identify and sort all mail into relevant categories i.e.
confidential, general and damaged.- Check all prisoner mail to ensure all named prisoners are located within the establishment.- Completion of relevant inventory sheets and maintenance of accurate records for all mail processes as per standard operating procedures.- Distribute mail appropriately, obtaining signatures where required.
Person Specification- Qualification Requirements- A Minimum of two standard grades at grade C or above or equivalent qualifications or relevant experience
ESSENTIAL
- Clean driver's license
ESSENTIAL - Knowledge, Skills and Experience Requirements
- Competent in MS Office Packages
ESSENTIAL - Experience of working in an administration setting
ESSENTIAL - Knowledge and awareness of a custodial environment and information security
DESIRABLE
- Behaviour Requirements
- Listen & Communicate
- Relationships & Collaboration
- Plan & Organise
- Selection method 1
- Interview
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