Executive Assistant to The Senior Tutor - Cambridge, United Kingdom - King's College Cambridge

King's College Cambridge

Verified Company

Cambridge, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About Us
King's is a constituent College of the University of Cambridge.

Founded in 1441 by Henry VI as a place of education, religion, learning and research, the College comprises around 130 Fellows, 650 undergraduate and postgraduate students and 275 non-academic staff.

The College is internationally recognised as a leading academic institution, boasting among its former students and Fellows, no fewer than eight Nobel laureates, including Patrick Blackett, Frederick Sanger, Sydney Brenner, Philip Noel-Baker and Oliver Hart, as well as influential figures such as Alan Turing, E.M.

Forster, John Maynard Keynes and Bernard Williams.

Among its most prominent living members are the novelists Zadie Smith and Salman Rushdie, astronomer Martin Rees, sociologist Anthony Giddens, anthropologist Caroline Humphrey, former chair of the Bank of England Mervyn King, philanthropist David Sainsbury, molecular biologist Lesley Anne Glover, entrepreneur and computer scientist Hermann Hauser, composers Judith Weir (Master of the King's Music) and Errollyn Wallen, the first black woman to have a composition performed at The Proms.

The undergraduate and postgraduate community is vibrant and diverse, priding itself on a friendly and inclusive atmosphere combining academic commitment with political engagement and a lively social and artistic scene.

King's has long been leading the way in undergraduate recruitment from the state sector.

The College works very hard to attract the best applicants, regardless of background, and to encourage academically outstanding students from underrepresented communities to study at Cambridge.

In 2018

it launched a transformational Student Access and Support Initiative designed to improve equality of access and opportunity, and to help combat entrenched social and economic disadvantage.

The Role
We are seeking an exceptional individual to support our Senior Tutor

The Senior Tutor leads on the Education and Pastoral strategy of the College and the EA will support these functions through careful diary management, preparation of papers, and maintenance of supporting documents and information for students, staff, and Fellows.

They will be part of a team of executive assistants supporting senior College Officers, overseen by the College Registrar and will work closely with the Tutorial Office Manager.

Key Responsibilities

Communications

Diary

Proactively manage the Senior Tutors schedule of meetings, events, and travel, prioritise meetings and schedules appropriately
Support the Senior Tutor in ensuring their schedule runs to time, including the smooth operation of meetings, liaising with IT around hybrid meetings, with catering on any dining arrangements.
Work closely with Directors of Studies and Tutors, and members of the Tutorial Office staff, to support the smooth running of the educational and pastoral functions of the College

Administrative support

Support the Senior Tutor in preparing written correspondence, committee papers, reports and other documents.
Maintain an efficient digital filing system to support the efficient working practice and comply with relevant data protection regulations.
Work collaboratively with other executive assistants across the College, as required, to record, transcribe and distribute minutes of meetings.
Support projectbased work, including collation and management of data, as well as _ad hoc_ research and analysis in support of committee papers. Proactively review operating practices, and, working with other executive assistants and tutorial staff, suggest and implement improvements as necessary.
Ensure that the Senior Tutor has the appropriate paperwork ready for meetings, and that adequate time is scheduled for meeting preparations.
Organise meetings with Tutors, Directors of Studies, and students, as needed when welfare or academic performance concerns are raised
Maintain areas of the College handbooks, website, and intranet that contain academic and welfare information
Any other adhoc work as reasonably requested by the Senior Tutor

The Person

Knowledge & experience

Education to degree level or equivalent

professional experience

Experience of administrative work at a
Experience of working in a College Tutorial Office or equivalent

Personal skills & abilities

Excellent communication skills; confident to liaise with people at all levels.
Accurate and with a good eye for detail.
Excellent organisational, analytical and research skills.
An understanding of the Senior Tutor's role as a Senior College Officer, in the context of King's College and Cambridge University.
Ability to prioritise work and act on own initiative. Ability to work with patience, tact, and diplomacy.
Ability to exercise complete discretion at all times.
Friendly, professional, and helpful
Meticulous, calm, and effective under pressure.

Remuneration and Benefits

Remuneration