HR Officer - Salisbury, United Kingdom - Appleford School
Description
HR OFFICER
We are looking for an experienced, friendly, confident individual to join our team at Appleford School; providing a first-class HR administration service.
Good organisational and communication skills and a genuine interest in the welfare of people are essential.
- This is fulltime, permanent position, Monday-Friday 9am5pm.
- Immediate start available.
Duties:
- Create and maintain Personnel Files, and personnel data, both in hard copy and electronic form.
- Manage and maintain the Single Central Record of appointments in accordance with safer recruitment legislation.
- Maintain staff records and develop a personnel database along with systems and processes for organised reporting on HR matters.
- Monitor staff absence and trigger appropriate action, including statutory sick pay and provide reports as necessary.
- Identify in due time all teaching and nonteaching employees who are contractually due to leave through the expiration of fixedterm contracts.
- With the Operations Manager, update the staff handbook as necessary.
- Scan and save the weekly staff fire register.
- Hold Safeguarding Certificates in a file ready for inspection.
Payroll:
- Liaise with the Finance Officer to ensure the accuracy and consistency of the payroll database with any personnel records.
- Ensure that all employees receive written notification of their pay/salary on appointment and following the annual salary review process.
Recruitment:
- Ensure continuity and compliance of safe recruitment process.
- Follow the recruitment process from start to finish
- Liaise with Recruitment Agencies (contracts, timesheets & invoicing).
- Develop Job Descriptions, Person Specifications, KPIs and Job Adverts.
- Advertise Jobs through various media.
HR Advice:
- Being a point of contact to source and provide advice on HR related matters.
- Provide ad hoc reports on personnel related topics as required.
- Take minutes of formal personnel meetings.
- Ensure all correspondence and minutes are provided in good time.
- Ensure good communication with colleagues and Operations Manager.
- Negotiate with staff and their representatives (for example, trade union officials) on issues relating to pay and conditions.
- Seek and make use of specialist expertise in relation to HR issues.
Training and Development:
- Jointly administer induction procedures for all staff, liaising with line managers as appropriate.
- Ensure all training records are updated.
- Coordinate the review of probationary periods with Senior Management.
- Take responsibility for your own continued professional development.
- Develop line managers on staffing issues such as absenteeism, sickness cover, disciplinary matters and the grievance procedure.
- Provide management appropriate, management information.
- Administer Volunteers Applications and paperwork.
- Assist with the initial setting up of Work Experience placements; liaising with Heads of Department.
- Administration of Apprentices paperwork.
- Assist with the initial setting up of Gap students; liaising with the relevant Head of Department.
- Monitor employees CPD
- Book courses, send out Joining Instructions, liaise with Finance to ensure invoices are paid promptly.
- Develop and maintain a training database.
Skills and Qualities:
- HR skills, CIPD qualification or relevant experience.
- Trained in safe recruitment practice.
- Be conversant with the data protection act.
- Highly organised and good attention to detail.
- Confident to work in and experience of a reactive environment.
- Ability to prioritise.
- Ability to form working relationships with people at all levels.
- Equality and diversity.
General
- Ensure orderly filing of all personnel information.
- Carry out any other duties as directed by the SMT commensurate with the general level of responsibility of the post.
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