Finance Officer - London, United Kingdom - Trace

Trace
Trace
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Freelance Finance Officer, 1 day per week - £32,000 pro rata

Your Role

  • Enter invoices and credit notes on the system and ensure that they are properly and appropriately authorised and coded. Ensure goods received and services rendered have been confirmed by budget holders
  • Month end reconcilliations
  • Prepare the twicemonthly payment runs for all suppliers and freelancers as per due date of payment and provide documents
  • Process staff expense claims weekly ensuring that the expense claim policy has been followed and all back up documents have been attached. Add staff expense claims to the weekly payment run
  • Run Age Creditor reports on a monthly basis, tidy unallocated balances and discuss outstanding payments and credit balances
  • Maintain a list of disputed invoices and review this on a monthly basis
  • Maintain a record and monitor payments by direct debit on monthly basis, including the setup of new payments and reconciliation to bank information. Ensure that all invoices are received, and duly approved before being entered on the system
  • Be the first point of contact for suppliers, freelancers and staff with queries on invoices and payments. Assist the budget holders in accurately coding expenditure
  • Ensure that Credit card agreements are signed by all new users and credit card statements are sent out to all users on monthly basis. Maintain a record of the expenditure limits of users, along with requests to vary the limits

Your Skills & Qualifications:


  • Previous experience in an accounting role within a small business
  • Invoice processing experience
  • Strong interpersonal skills
  • Adaptability and a team player
  • Interest in the arts would be desirable
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