Facilities/office Coordinator - London, United Kingdom - Handle Recruitment Ltd

Handle Recruitment Ltd

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Sector:
office support

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Type: office-based

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Contact: Brendon OSullivan

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Duration: 4 months +

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Start Date: ASAP

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Expiry Date: 30 December 2023

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Job Ref: BBBH108673

Fantastic new immediately available temp role for an experienced Facilities/Office Coordinator.

Working with a close-knit team for one of the world's most recognisable entertainment brands you will play a pivotal part of day-to-day operations.

If you are pro-active, solutions focussed and enjoy providing hands-on support tbis varied and vital role could be the one for you Previous Facilities, Office Manager or coordinator experience is required.

Key Responsibilities

Operational management of service vendors delivering soft services including reception, cleaning, catering, and mailroom, in line with agreed specifications and processes, including remotely supported sites as specified
Operational management of service vendors delivering technical services including BMS, electrical, HVAC and water, in line with agreed specifications and processes, including remotely supported sites as specified
Ensure statutory maintenance, inspections, reports, and documentation are completed, retained and up to date
Perform regular site inspections of facilities to ensure they are being proactively managed and maintained to agreed standards
Coordinate internal resources and third parties/vendors in execution of facilities related projects in line with agreed scope, budget, and best industry practice
Identify opportunities to improve operating efficiencies, decreasing operating costs and achieving favourable performance against industry benchmarks
Recognize, support, and implement company policies and goals, objectives, and procedures at a local level
Collect and review utilities consumption, identifying trends and opportunities to reduce utilisation to aid energy management
Ensure supply chain is wellmanaged, delivering services in line with agreed specifications and budgets
Complete Key Performance indicator scorecards, detailing performance against key facility operating metrics including remotely supported locations
Monitor vendor performance against contracts and service level agreements
Ensure appropriate policies, procedures and systems are adhered to, to deliver high quality services in line with the Facilities Operations strategy
Successfully build and manage relationships with clients and stakeholders
Collaborate with local groups on operations solutions, processes, and reporting requirements, enhancing strong lines of communication with key stakeholders across sites
Support construction projects at local level as required
Support teams implementing moves, adds, and changes across facilities in collaboration with the Workplace Planning team

Requirements:

First aid and fire marshal qualifications or qualified by experience
Demonstrable facilities experience
International experience is not essential for short term fill although would be advantageous
Must be able to start immediately

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.