Syp - Administration Assistant - Jan 2023 - Rotherham, United Kingdom - South Yorkshire Police

South Yorkshire Police
South Yorkshire Police
Verified Company
Rotherham, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Department:
Operational Support Unit


Location:
Maltby, Rotherham


Salary:
£21,432 - £23,100 (Band B)***
Hours: 37 hours per week


Contract Type:
Permanent


Role Purpose:


To undertake the viewing/processing of offences detected by camera or other Road Traffic offences generated by Police Officers/Members of the public.

To complete the preparation of prosecution files where necessary.


Key Responsibilities:


  • Record and process all notices dealt with by this department using the appropriate computer software packages.
  • Complete opening, scanning and verification of incoming correspondence received by Safety Cameras and Ticket Processing on the appropriate systems.
  • Undertake Verification duties, paying a high level of attention to detail when processing incoming responses to offences by validating the data provided.
  • To expedite additional evidence gathering as required enabling offences to be dealt with in a timely manner.
  • Deal with both external and internal telephone calls in a polite, professional manner resolving any issues that arise.
  • Deal with correspondence by communicating with members of the public, Police colleagues, Magistrates Court staff and partner agencies, using templates attached to software packages
  • To prepare prosecution files for Magistrates Court ensuring the quality is of a high standard and analysing the quality of evidential content in accordance with Manual Of Guidance.
  • General administration/clerical tasks including post duties, filing, photocopying and scanning documents.
  • Staff the reception area, this role includes welcoming visitors, contractors and suppliers.
  • Any other duties/tasks commensurate with the grading of the post.

Skills and experience:


  • Clerical/Administrative experience in a busy, fast paced office environment.
  • Experience of Windows based computer systems.
  • Ability to deal with confidential information and record data accurately.
  • Be able to demonstrate investigative skills.
For further information relating to the role and tasks of this position, please refer to the attached role profile.


Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

  • Generous annual leave allowance
  • Flexible and hybrid working
  • Generous 'family' leave
  • Voluntary CPD Events for all staff to allow continuous development
  • Mentoring & Coaching Scheme
  • Paid Professional Subscriptions when relevant to role
  • Access to a range of occupational health facilities
  • Generous pension scheme
  • Employee assistance service (accessible 24/7)
  • Additional benefits for Westfield Health members
  • Cycle to work scheme
  • Sports and Social Club

Eligibility:


Appearance & Standards:


SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance.

Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate.

Tattoos will be reviewed as part of the recruitment and selection process.


South Yorkshire Police's Key Values:

Please find attached information sheet on South Yorkshire Police's Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.


Smarter ways of Working:


South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation.

This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid:

Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.


Closing Date:

Wednesday 1 February 2023 at 23:55


Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.


Contact point for applicants:


Further Information:


Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.


Diversity & Inclusion:

In addition, we will look to support anyone who requires Part Time/Job share working hours.


Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required.

These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.
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